Overview
Administrative Assistant 1/Trainee 2/Trainee 1 (NY HELPS) Region 4 Jobs in Rochester, NY at Transportation, Department of
Posting Information
Posting Information
Posting Number
2025259
Posting/Functional Title
Administrative Assistant III
University Pay Plan Title
Administrative Asst III
Location
San Marcos
Department
Continuing & Professional Education
Recruitment Type
Open to All
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,072.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
High School/GED
2-3 years min. experience in office environment
Typing skills
Microsoft Word, Excel, Outlook skills
Customer Service Skills
Work with projects experience
Answer multiple line phone
Knowledge of Teams, Zoom
Preferred Qualifications
2 year college degree
4-5 years of experience in an office setting
Proficient in MS Word, Excel, Outlook, Zoom
Knowledge of Teams
Project management
Job Description
The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.
Job Duties
Answer multiple phone lines, reports in Word, Excel, and use of Outlook for appointments, maintain CE programs and files, enter data into Excel, able to work with travel arrangements and invoices, work with shipping and receiving items, communicate with students, faculty, and staff. Plan events and order catering, other duties as needed for department, maintain ledgers, monitor transactions, open, date, distribute mail, organize and prioritize work, review PO’s, prepare spreadsheets
Additional Information to Applicants
Job Open Date
01/28/2025
Job Close Date (posting closes at midnight)
02/17/2025
Open Until Filled
Yes
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
Applicant must have a valid Texas Driver’s License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., You will be required to electronically attach a resume.
Legal and Required Notices
Texas State University is an equal employment opportunity employer and takes affirmative action to employ covered veterans and people with disabilities.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Title: Administrative Assistant 1/Trainee 2/Trainee 1 (NY HELPS) Region 4
Company: Transportation, Department of
Location: Rochester, NY
