Overview
Administrative Assistant Jobs in Salt Lake City, Utah, USA at University of Utah
Monday – Friday, business hours. Hybrid work arrangement are available.
Is this a work study job? No
VP Area
VP Area U of U Health – Academics
Department
Department 01501 – SOM Finance
Location
Location Campus
City
City Salt Lake City, UT
Type of Recruitment
Type of Recruitment External Posting
Pay Rate Range
Pay Rate Range 15.19 to 28.08
Close Date
Close Date 02/07/2025
Priority Review Date (Note – Posting may close at any time)
Job Summary
The Spencer Fox Eccles School of Medicine (SFESOM) Dean’s Office Finance Unit serves as a centralized financial resource for 23 academic departments and provides financial operational support for more than 15 Dean’s Office units.
The Administrative Assistant is the first line of contact for SFESOM Dean’s Finance customers. Providing excellent customer service and office support is a major role of the position. In addition, the Administrative Assistant will be a key contact for purchasing-related questions and will be a purchaser for the SFESOM Dean’s Office. The position also helps maintain the collection, compilation, and data input of SFESOM Dean’s Office financial transactions, supports scheduling, and the budget process, and helps manage the collection, primary review, and document flow for SFESOM department documents.
Responsibilities
Provides excellent customer service and fosters a professional and approachable working atmosphere for all, including Dean’s Office staff/faculty, SFESOM departments, and Dean’s Finance team members.
Manages and coordinates Outlook Calendars for Vice Dean and finance managers.
Assists with the administration of and education about SFESOM and university policies and procedures.
Purchasing contact for SFESOM Dean’s Office, as well as a purchasing cardholder.
Processes the collection, compilation, and entry of data for SFESOM Dean’s Office financial transactions.
Assists SFESOM Dean’s Office Units with financial documentation preparation.
Manages the collection, primary review, and document flow of SFESOM department documents.
Provides administrative support maintaining and ordering office supplies.
Provides additional project support as needed.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously:
Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously:
Sitting, hearing, listening, talking.
Often:
Repetitive hand motion (such as typing), walking.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (
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Title: Administrative Assistant
Company: University of Utah
Location: Salt Lake City, Utah, USA
Category: Administrative/Clerical, Finance & Banking
