Overview
Administrative Assistant Jobs in Los Angeles, CA at Create Music Group
Title: Administrative Assistant
Company: Create Music Group
Location: Los Angeles, CA
Create Music Group is an LA-based digital music company that provides artists and labels with distribution, rights management, and creative services. We monetize billions of monthly music streams and have collected over millions in previously unclaimed revenue for artists and labels. Clients include Ice Spice, Future, JLo, City Girls, Slander, Marshmello, Don Diablo, Trippie Redd, Migos, and more.
SUMMARY:The Administrative Assistant will report to the HR Business Partner and support various teams cross functionally specifically to Executives, Office Managementand HR. This role will require strong organization and effective time management including but not limited to: heavy calendar scheduling for Executives across different time zones, this may also include international time zones; assisting and supporting HR Business Partner on administrative tasks; and will be required to be in office everyday to support and ensure office operations are running smoothly.
RESPONSIBILITIES:
Manage calendar scheduling in different timezones and assist with travel and lodging logistics for Executives.
Order new hire equipment and ship to employees as needed in a timely manner.
Maintain and organize digital personnel files.
Maintain and update various trackers.
Assist with sending monthly company wide newsletters.
Review office mail daily and distribute to proper teams via email.
Ensure all packages are received/picked up by assigned employees/teams.
Ensure proper sign in/out of all guests entering the office.
Direct all incoming guests arriving at the office to proper point of contact.
Send out employee communication for parking inquiries.
Maintain all office supplies and inventory and ordering as needed.
Maintain kitchen cleanliness by organizing daily and throwing out items at the end of the week.
May assist with various administrative duties as needed.
QUALIFICATIONS:
Must be based in Los Angeles and willing to commute to the office everyday
High School Diploma and/or Bachelor’s Degree in Communications, Psychology, or a related field
2+ years of previous experience in an office setting
2+ years of previous experience working with Executive leadership
Previous experience with Google calendar scheduling in different time zones (international time zones is a plus)
Ability to maintain professionalism and confidentiality on any and all HR related matters
Strong organizational skills and ability to prioritize and manage multiple tasks at once
Strong verbal and written communication skills
Strong customer service etiquette and ability to communicate with staff of all levels
Ability to have a strong sense of urgency and responsiveness and think critically
Ability to lift up to 10-15lbs as needed
Ability to learn and use different technical systems as needed
PAY SCALE:
$17.50 – $18.50/hour
