Overview
Administrative Assistant Jobs in College Station, TX at DUDLEY
Title: Administrative Assistant
Company: DUDLEY
Location: College Station, TX
Role and Responsibilities– all are considered relevant to DUDLEY, Tri Star and D Double D Properties organizations unless otherwise noted.
Answer phone, request information and files from caller as needed, and deliver messages/proposal requests to appropriate team members
Man reception desk, greet/situate visitors, receive packages and distribute to appropriate team members
Manage Outlook calendar for meeting rooms and leadership team – schedule internal and external meetings
Receive mail and distribute to appropriate team members
Monitor CA Inbox, log submittal schedule, confirm responses and alert engineering team to approaching deadlines
Monitor Opportunity Log for tracking project pursuits, update Log for signed proposals
Maintain a clean, organized conference room, especially immediately before and after meetings
Schedule and prepare for lunch & learn training sessions, including order and delivery of food
Take inventory of and organize office snack/drink deliveries and maintain a tidy kitchen at College Station DUDLEY office within budget
Take inventory of and organize office supplies and maintain tidy supply areas at College Station DUDLEY office within budget
Take inventory of and organize apparel and “swag” for recruiting activities and company store within budget
Order office supplies and kitchen stock for all other DUDLEY and Tri Star offices within location budgets
Assist with maintaining asset inventory lists and labeling assets/computer equipment
Shipping/packing/mailing documents and packages as needed
Special projects as directed by leadership, i.e.:
Assist in editing/creating marketing documents for SOQ packages
Assist in event planning and coordination
Required Skills
Excellent written and verbal communication skills and ability to communicate with a joyful, professional demeanor both inside and outside the organization
Demonstrate project management skills and ability to multi-task
Efficient at working through tasks with great attention to detail
Effective communication with all levels of staff in a clear, concise manner
Proficiency in Microsoft programs including Word, Excel, Powerpoint, Outlook (calendar and email)
Preferred Skills, Qualifications and Actions
1-2 years of experience in an administrative role, ideally at a professional services firm
Willingness to seek new responsibilities for personal growth as well as the betterment of the firm
Familiarity or willingness to learn new software to create and edit marketing documents (which may include Adobe, Bluebeam, Photoshop)
Highly motivated and energetic
