Overview
Administrative Assistant Jobs in Ho Chi Minh City, Vietnam at FlowerCorner.vn
Title: Administrative Assistant
Company: FlowerCorner.vn
Location: Ho Chi Minh City, Vietnam
Company Description
FlowerCorner Florist, established in 2017, aims to deliver an exceptional and professional online flower delivery experience. Over the past decade, we have served tens of thousands of customers, helping them send beautiful and meaningful bouquets for all special occasions. Our commitment is to provide top-quality flowers and impeccable service to ensure customer satisfaction.
Role Description
The Office Admin is responsible for ensuring smooth administrative workflows, managing the procurement of floral materials and accessories, and supporting the company's internal financial operations. This versatile role serves as a key coordinator for daily office operations and acts as the final gatekeeper for internal payments and data reconciliation.
A. Office Administration & Procurement
- Plan and purchase materials (flowers, accessories, etc.) for daily operations.
- Handle complex procurement and logistics arrangements for peak seasons (Tet, Valentine's, March 8, Women's Day, Christmas, etc.).
- Manage company assets, office supplies, equipment, and uniforms.
- Work proactively with vendors to build and maintain strong supplier relationships.
B. Internal Accounting & Payment
- Process and control payments to suppliers and partners.
- Perform daily bank and payment gateway reconciliations.
- Monitor monthly/quarterly budgets vs. actual expenses; report variances and suggest cost optimization.
C. Operations Control
- Review and approve logistics and delivery costs.
- Verify employee expenses (travel, fuel, overtime, etc.) before processing.
- Check contracts and ensure accuracy and compliance before payment execution.
Qualifications
- Experience: Minimum 2–3 years in Office Administration, Procurement, or Internal Accounting. Experience in Retail, F&B, or the Floral/Gift industry is highly preferred.
- Tech Skills: Advanced proficiency in Google Sheets/Excel (essential for managing complex tracking sheets and data reconciliation).
- Language: Good English communication skills.
- Core Competencies: Strong attention to detail, highly organized, and sharp negotiation skills with vendors.
- Attitude: Ability to handle high pressure and maintain accuracy during peak floral seasons.
Benefits:
- 13th Month Salary.
- Annual performance bonus based on KPIs.
- Seniority bonus (based on completed years of service).
- Peak season bonuses (Valentine’s Day, March 8, October 20).
- Annual salary review in accordance with company policy.
- Quarterly performance bonus.
- Social, Health & Unemployment Insurance contributions in compliance with regulations.
- 14 paid annual leave days.
- Team building & Internal events (company trips, charity activities, year-end party, kickoff meetings, team building, lucky money, etc.).
- Birthday Benefits & other benefits as per company policy.
