Overview

Administrative Assistant Jobs in Los Angeles, CA at Lensa

Title: Administrative Assistant

Company: Lensa

Location: Los Angeles, CA

Lensa is the leading career site for job seekers at every stage of their career. Our client, UCLA Health, is seeking professionals in Los Angeles, CA. Apply via Lensa today!

Description

UCLA Health is seeking a detail-oriented Administrative

Assistant to support the executive leadership of the Managed Care Operations

team. Reporting directly to the Director of Managed Care Operations, this role

plays a key part in ensuring the efficiency and effectiveness of daily

departmental operations, including Claims, Configuration, Provider Relations, Member

Services, Quality Management, Credentialing, and Compliance.

The Administrative Assistant will coordinate high-level

schedules, facilitate meetings, manage sensitive documentation, and serve as a

liaison between internal departments and external partners. This role demands

strong independent judgment, discretion, and the ability to manage a fast-paced

workload while supporting strategic initiatives and process improvements.

In This Role, You Will

Manage complex calendars and prepare meeting materials for executive leadership

Coordinate and facilitate internal/external meetings, anticipating needs, attending meetings, preparing minutes, and managing expectations

Independently compose business correspondence, agendas, and reports ensuring efficiency with security and controls

Work collaboratively with stakeholders assisting with special projects, process improvement efforts, and data analysis

Interface with internal departments and external stakeholders to resolve issues and manage communications

Demonstrates initiative and pursues opportunities for improving departmental functioning

Address unexpected issues by analyzing the situation and developing effective solutions

Provide onboarding support, office logistics, and maintain team records and distribution lists

Serve as the key administrative resource for Managed Care leadership and their direct reports

Prepare necessary travel, when necessary

Salary Range: $29.42 – $42.14 hourly

Qualifications

We’re looking for a proactive and organized administrative

Professional With

High school diploma and/or equivalent experience

Minimum of 3-5 years of demonstrated experience supporting administrative functions at the executive level in a fast-paced organization, required

Effective communication and interpersonal skills to interface with department leaders, medical staff, and internal/external partners

Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and web applications

Some experience with EHR systems are helpful but not required

Strong organizational skills and the ability to manage fluctuating priorities and deadlines

Familiarity with medical terminology and experience supporting healthcare operations

Writing and editing skills to prepare accurate business correspondence and reports

Ability to work independently with minimal supervision and handle confidential materials with discretion

Strong problem-solving, critical thinking, and project coordination capabilities

Commitment to delivering exceptional service and supporting a collaborative team environment

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.

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