Overview
Administrative Assistant Jobs in Albany, NY at Albany Medical Center
POSITION: Construction Administrative Assistant
SUPERVISOR: Site Superintendent
CLASSIFICATION: Full-time, hourly non-exempt
Are you a skilled Administrative professional with a passion for making a positive impact on the environment and economy? Do you excel in a dynamic, rewarding work environment that values expertise, growth, and innovation? Gridworks is looking for an experienced Administrative Assistant to join our team in Rockingham County, Virginia!
About the Company
Established in 2014, Gridworks is a leading EPC contractor for utility-scale solar and battery storage projects. Primarily operating across the southwest, we are expanding into other regions. With nearly 2 GW of solar and battery energy storage projects we are well positioned for continued success in the rapidly growing clean energy sector.
SUMMARY DESCRIPTION:
The Construction Administrative Assistant will assist the Superintendents with completing administrative duties during the companys construction projects on the jobsite. This position will act as the liaison between the client, vendors, subcontractors, Superintendents and Director of Construction. This position will travel to the jobsite, locations will vary.
JOB DUTIES & RESPONSIBILITIES:
Monitor timekeeping for staff on site
Record employees worked hours into our timekeeping system (CMiC)
Answer and direct phone calls
Organize and schedule appointments
Obtain daily quantity of materials used each day in order to update project progress
Maintain inventory of property storage areas.
Manage daily journal process
Write and distribute email, correspondence memos, letters, faxes, and forms
Manage records and maintain contact lists
Assist with travel arrangements when needed
Assist with mileage and travel reimbursement submissions
Act as a liaison with internal departments
Act as the point of contact for external clients
Assist with field support when needed
Other administrative or clerical duties as assigned by manager
SUPERVISORY RESPONSIBILITIES:
This position does not have any direct supervisory responsibilities.
WORK ENVIORNMENT:
Ability to work in extreme environments, cold, winter weather, hot sun
Working out of a job trailer located on the construction jobsite
Walking to and from parking lot
Possibly driving a buggy on the jobsite
Exposed to sound and noise levels such as earth-moving equipment
To prevent bodily harm, this position must wear personal protective equipment, must be extremely cautious, and follow all safety rules, when working on construction jobsite.
POSITIONS TYPE & EXPECTED HOURS OF WORK:
This is a full-time position. Hours often follow those of a typical business work week. You may be required to work weekends, holidays or after normal business hours if workload demands.
TRAVEL:
Ability and willingness to travel to various locations as required
OTHER DUTIES:
As required, please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Affordable Solar is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law
REQUIREMENTS (Knowledge, Skills and Abilities):
Prior construction and safety related experience is preferred
Prior solar related experience is preferred
Highly proficient in Excel, Word and online programs to communicate and build reports
Ability to maintain confidentiality with sensitive information
Strong verbal and written communication skills
Strong analytical, quantitative, and organizational skills
Strong problem-solving skills
Self-starter with strong organizational skills, extreme attention to detail and commitment to producing high quality work product, and ability to multi-task under tight time pressures
Use of personal phone could be required for work correspondence
Must have a clean driving record
Ability to pass background check and pre-employment and random drug screenings
Title: Administrative Assistant
Company: Albany Medical Center
Location: Albany, NY
