Overview
Administrative Assistant Jobs in Burlington, Ontario, Canada at OCI Group
Title: Administrative Assistant
Company: OCI Group
Location: Burlington, Ontario, Canada
Locations: Burlington/Remote Full-Time
Start Date: Immediately
Reporting to: Administrative Supervisor
Why Work for Origin and Cause?
Because you’ll be working with the best of the best. Our company’s size and solid reputation attracts industry leaders, creating a charged atmosphere where no matter how much you already know, you’ll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.
Job Summary
Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Key Responsibilities
Reception
· Reception duties including answering telephones, greeting clients, etc.
· Respond to customer requests & queries via phone and email in a professional and timely manner
Administrative Duties
· Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them
· Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs
· Filing in a timely manner
· Applying for Fire Reports and OFM Reports
· Assisting with File Management and WIP
· Other administrative duties assigned by the Administrative Supervisor
Maintenance
· Office maintenance, receiving and distributing mail and courier
· Dealing with contractors and office suppliers
· Order supplies
· Equipment maintenance
· Receiving Exhibits if the exhibit coordinator is unavailable
· Investigator CV maintenance
Accounting
· Assist accounting with invoices, accounts receivable and accounts payable
· Time & Expense entries
· Billing review reports
· Opening files
Experience and Qualifications
· Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma is an asset
· 5+ years administrative experience or equivalent preferred
· Advanced Microsoft Office, including Word, Excel, PowerPoint
· Keyboarding speed of 80-90 wpm. Accuracy required
· Demonstrated ability to work independently
· Tech savy
· Must be able to exercise good judgment and maintain strict confidentiality
· Excellent organizational, oral, and written communication skills
· Strong ability to multi-task and deal effectively with all levels of staff and the public
· Ability to prioritize and meet deadlines in a fast-paced environment
· A Criminal Record Search will be required upon hire
Job Type: Full-time
Pay: $43,000.00-$47,000.00 per year
Additional pay:
Bonus pay
Benefits:
Dental care
Paid time off
Vision care
Schedule:
8 hour shift
Monday to Friday
Work Location: Hybrid remote in Burlington, ON
