Overview
Administrative Assistant Jobs in Oceanside, CA at Ford Signs Inc
Narrows Heating is a thriving, relationship-driven HVAC company in Tacoma. We take pride in creating a positive, team-oriented environment where employees can grow and excel. We offer competitive pay, great benefits, and opportunities for advancement in a supportive workplace.
We’re looking for a career-minded, detail-oriented, and service-driven individual to join our team as an Administrative Assistant / Front Desk & Permit Specialist. If you have a strong work ethic, attention to detail, and a passion for customer service, you’ll thrive in this role and quickly grow with us.
What You’ll Do:
Be the first point of contact—greet visitors, answer/direct calls, and respond to emails
Process and submit residential permits for HVAC projects
Schedule inspections and coordinate with local permitting offices
Manage calendars, appointments, and scheduling
Support invoicing, database management, and administrative tasks
Assist both the Accounting and Service Departments as needed
What We’re Looking For:
✔ Strong administrative and customer service skills
✔ Ability to multi-task and stay organized in a fast-paced environment
✔ Proficiency in computers, email, and scheduling software
✔ A solution-oriented, proactive problem-solver with a positive attitude
✔ Prior experience as an Administrative Assistant, Receptionist, or Permit Specialist preferred
Skills & Qualifications:
✅ Excellent written & verbal communication skills
✅ Self-motivated, self-starter who takes initiative
✅ Friendly and customer-focused demeanor
✅ Basic knowledge of Word, Excel, Outlook
✅ High school diploma (Associates/Bachelor’s degree a plus!)
✅ Experience in reception, bookkeeping, customer service, or HVAC industry a plus
Why Join Narrows Heating?
Positive, team-oriented atmosphere
Competitive pay & great benefits
Career growth opportunities
Stable, well-established company
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Administrative Assistant
Company: Ford Signs Inc
Location: Oceanside, CA
