Overview
Administrative Assistant Jobs in Saint Louis, MO at Essilor and Subsidiaries
JOB SUMMARY: The Administrative Assistant’s duties and responsibilities include providing administrative support to ensure the efficient operation of the office. The assistant supports managers and employees through a variety of tasks related to organization and communication.
ESSENTIAL JOB FUNCTIONS: • Organizes and schedules office activities, including meetings, travels, and conferences, as well as department activities for members of the department.
Creates and develops visual and digital presentations for upper management and performs desktop publishing.
Establishes, maintains, and updates the filing system for the department and upper management.
Retrieves needed information from files.
Organizes, arranges and prioritizes information and calls.
Sorts and distributes mail. Responds to regularly requested information.
Answer and direct all phone calls to the department/worksite.
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Generate reports
Handle multiple projects
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Must perform other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED:
Receives supervision from the Operations Manager. The position has no formal assigned supervisory responsibility or authority. Must complete jobs without constant supervision.
WORKING CONDITIONS:
The principal duties of this position are performed in an office environment. Works standing and sitting for prolonged periods of time while working on a daily basis. Sits, stoops, crawls, climbs, lifts, bends, kneels, pulls, and pushes while performing job duties. Ability to lift equipment weighing up to 30 pounds.
ALCOHOL AND DRUG TESTING POLICY: This position is subject to the DLP Services LLC, Drug-Free Workplace Policy which includes: Post-Accident Testing, Random Testing, and/or Reasonable Suspicion Testing. MINIMUM QUALIFICATIONS: Education and Experience:
High school diploma or equivalent; some college degree preferred
Knowledge, Skills, and Abilities:
Effective interpersonal/communication skills.
Ability to understand written and verbal communications.
Knowledge of appropriate software including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat.
Ability to remain confidential information.
Ability to read, understand, follow, and enforce safety procedures.
Excellent time management skills and the ability to prioritize work.
Able to operate electronic devices for clocking in/out procedures.
Other:
Valid Drivers’ License Class C.
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Title: Administrative Assistant
Company: Essilor and Subsidiaries
Location: Saint Louis, MO
