Overview
Administrative Assistant Jobs in Carlsbad, NM at Senergy Petroleum Llc
Office Support Assistant – University of Illinois Extension
Extension, Unit 24, Harrisburg
WE TRANSFORM LIVES.
Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.
Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.
Job Summary
Works under direct supervision of the County Director to support the needs of the Extension office.
Duties & Responsibilities
Maintain 4-H youth files. Data entry for 4-H county enrollment and fair program for Saline, Pope-Hardin, and Gallatin Counties.
Serves as receptionist for the office, receives visitors and answers telephone, refers inquiries to appropriate person(s) or responds to calls for actual information.
Provides clerical and secretarial support to the County Extension Director, Extension 4-H Program Coordinators, and other employees within the unit.
Comply with Affirmative Action/Equal Opportunity policies and procedures in all aspects of Extension work; assists Unit staff with collection for Affirmative Action, Gender, and Targeted reports, and programming under the University of Illinois guidelines.
Copy newspaper articles and news releases and maintain files.
Back up Office Support Specialist in retrieving departmental mail. Open, date stamp, sort and disseminate to appropriate staff, providing any additional information and/or materials required and with answering the phone and assisting walks-ins.
Assists Office Support Specialist with end-of-year 4-H reporting and IRS tax filings for 4-H clubs by providing necessary reports from 4-H systems and other reports.
Prepares routine correspondence, program materials, newsletters, and other promotional materials including duplicating, collating, and preparing mass mailings.
Accurate and timely submission of all required reporting and prepares bank deposits for the In/Out Account at times for the Office Support Specialist.
Prepares expense reports in Chrome River.
Orders 4-H supplies as necessary and general office supplies for Saline County such as paper towels and other household supplies.
Additional Physical Demands
To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver’s license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting [email protected].
Minimum Qualifications
High school diploma or equivalent.
Any one or combination totaling six (6) months from the categories below:
College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
15 semester hours equals six (6) months
Work experience performing office/clerical activities, including use of computer systems.
Preferred Qualifications
Clerical and office environment experience
Knowledge, Skills and Abilities
Capacity to communicate both verbally and written with a wide variety of people. Meet the public with a pleasant, composed and cordial manner and speak clearly and concisely.
Skill in working independently, while positively contributing as part of a professional office team.
Good listening skills.
Computer expertise, including Microsoft Office Suite.
Appointment Information
This is a 100% full-time Civil Service 0845 – Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible. The salary for this position is set by a collective bargaining agreement and the salary for the position is set at $36,901.80.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on March 7, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Sponsorship for work authorization is not available for this position.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].
Requisition ID: 1029409
Job Category: Off-Campus
Apply at: https://jobs.illinois.edu
Title: Administrative Assistant
Company: Senergy Petroleum Llc
Location: Carlsbad, NM
