Overview
Administrative Assistant Jobs in Cambridge, MA at The Hollister Group
Title: Administrative Assistant
Company: The Hollister Group
Location: Cambridge, MA
Administrative Assistant – Research
Join our client’s dynamic research environment as an Administrative Assistant specializing in research support. In this pivotal role, you'll play a key part in enabling groundbreaking scientific work by managing diverse administrative tasks for a leading faculty member. This is an excellent opportunity to contribute to cutting-edge neuroscience research while honing your organizational and communication skills in a stimulating academic setting.
Compensation
$26.00 per hour
Responsibilities
- Manage and maintain the professor’s calendar, ensuring all appointments and meetings are efficiently coordinated
- Organize conferences, research activities, and committee functions
- Arrange travel logistics and prepare comprehensive itineraries
- Compile, review, and draft reports, memos, and recommendation letters
- Facilitate the onboarding process for new lab members, including visa documentation
- Act as a liaison between faculty, collaborators, vendors, and administrative offices
- Support the grant application process by preparing essential documents, such as biosketches and budgets
- Advise on NIH forms and policies, and coordinate with MIT’s Office of Sponsored Programs
- Conduct literature searches and utilize AI platforms to assist with presentation materials and figures
- Monitor and reconcile award accounts, budgets, and expenses with finance teams
- Handle travel and expense reimbursements accurately and promptly
- Maintain and update the laboratory’s website content
- Coordinate faculty meetings and organizational events
- Assist in procurement activities and supply management as needed
Requirements
- High school diploma or equivalent required; Bachelor's degree in Neuroscience or related field preferred
- At least 3 years of administrative experience supporting senior professionals, ideally in an academic or research setting
- Demonstrated interest in neuroscience or scientific research environments
- Strong organizational skills with excellent attention to detail and multitasking abilities
- Excellent interpersonal, communication, and customer service skills
- Proven ability to handle confidential information with discretion and good judgment
- Capable of working independently and collaboratively in a fast-paced environment
- Experience with event planning, travel arrangements, invoice processing, website updating, and budget reconciliation
- Proficiency in MS Office Suite (Excel, Word, PowerPoint, Access), Adobe Acrobat, and Outlook iCal; experience with HTML, web editing tools (Drupal, WordPress), and AI platforms (such as OpenAI, Anthropic) highly preferred
- Familiarity with research administration, including NIH policies and grant processes, is highly advantageous
Our Commitment to Inclusion & Belonging
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
