Overview
Administrative Assistant Jobs in Oak Brook, IL at Brennan & Clark Ltd
Overview
The Administrative Assistant is critical in improving the client experience and supporting the Operations Lead in staying organized and completing tasks, allowing them to focus on problem-solving, vision tasks, and improving the client experience.
Responsibilities
Report to the Operations Lead for daily updates, accomplishments, and any issues requiring attention.
Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
Coordinate team meetings and events and prepare agendas.
Assist in project management by tracking deadlines and facilitating communication.
Handle expense reporting, invoicing, and basic accounting tasks.
Liaise with vendors and clients, providing excellent customer service.
Maintain office supplies and manage inventory.
Document and update standard operation procedures and best practices.
Schedule/post to business media accounts weekly.
Approach the facility and client experience with an “unreasonable hospitality” mindset and be relentless in living up to it.
Consume, share, and engage with Active Life content (including but not limited to podcasts and Instagram).
RequirementsPersonal Attributes
Understands and is driven by the Active Life’s mission and vision
Understands and lives by Active Life’s Core Values
People smart
Friendly, social, upbeat
Great organizational skills
High follow through
Detail-oriented
Process-oriented
Team player
Welcomes feedback
Eagerness to learn new skills
Skills & Qualifications
Managing inventory or conducting billing (preferred)
Customer service role (preferred)
Proven experience as an administrative assistant or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Ability to work independently and as part of a team.
ExpectationsPerformance
ALERT TO: common client questions and issues
CURIOUS ABOUT: efficient and effective business systems
RESPONSIVE TO: problems and bottlenecks with solutions
RESOURCEFUL TO: technology
Results
FASTER: identifies opportunities to automate standard processes
EASIER: helps refine standard processes to make them simple to follow
CHEAPER: improves efficiency and reduces costs
BIGGER: assists operations lead in developing infrastructure to support growth
Be a Hero
Consistent execution of processes to seek improvement
Alerts Operations Lead to problems and comes up with solutions
What Drives Others Crazy?
Poor follow-through
Bringing up problems without thinking through solutions
Passing off responsibility for failure
Late to work
Job Type: Part-time
Pay: From $30.00 per hour
Expected hours: 12 – 16 per week
Benefits:
Flexible schedule
Schedule:
4 hour shift
Day shift
Morning shift
No nights
No weekends
Ability to Commute:
Long Beach, NY 11561 (Required)
Work Location: In person
Title: Administrative Assistant
Company: Brennan & Clark Ltd
Location: Oak Brook, IL
