Overview
Administrative Assistant Jobs in Scottsdale, AZ at City of Scottsdale
THE TORRES MARTINEZ DESERT CAHUILLA INDIANS
JOB DESCRIPTION
For Posting Purposes Only
JOB TITLE: Administrative Assistant
DEPARTMENT: Administration
FLSA STATUS: Non-Exempt
Salary: $22.25 per hour non-negotiable
SUMMARY : Under the direction of the assigned supervisor this position will primarily be responsible for facilitating efficient operations of the assigned department by performing a variety of clerical and administrative tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Including but not limited to the following duties and responsibilities.
Answers, transfers phone calls, screening when necessary
Welcomes and directs visitors and clients
Maintains filing systems as assigned
Retrieves information as requested from records, email, minutes, and other related documents
Prepares written summaries of data
Responds to and resolves administrative inquiries and questions
Coordinates and schedules travel, meetings, and appointments for managers or supervisors
Prepares agendas and schedules for meetings
Records and distributes minutes or other records for meetings
Maintains a system for recording expenses and the use of fund
SUPERVISORY RESPONSIBILITIES:
Non-supervisory
OTHER DUTIES:
Attend meetings
Attend mandatory trainings
Travel as required to perform duties
Perform related duties as assigned
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
K NOWLEDGE OF:
Record-keeping techniques
Proper telephone etiquette
Filing systems, including electronic
A BI L I T Y TO:
Apply cultural sensitivity to cultural relevant programming, primarily Native American
Understand and follow oral and written directions
Provide excellent interpersonal and customer service skills
Communicate effectively both orally and in writing
Operate standard office equipment including a computer and assigned software
Observe and follow health and safety regulations
Work with minimal supervision on assigned duties
E DUCATION and/or EXPERIENCE: An equivalent combination of education and related work experience may be considered. Two (2) years of related work experience will be equal to 30 college credits and vice versa.
Associate in Arts degree required in Public or Business Administration or related field and two (2) years of related experience in an administrative role OR
High School Diploma or equivalency certificate required and four (4) years of related experience and two (2) years of related experience an administrative role
CERTIFICATES, LICENSES, AND REGISTRATIONS: To perform and to continue to be qualified for this position, the requirements listed below must be met at a time of hire or may be obtained within a specific amount of time depending on the position requirements. Costs for required certifications, licenses, and registration are to be covered by employee, unless offered by the Tribe.
Prior to hiring and throughout employment must possess a valid California Class C Driver’s License and maintain insurability under the Tribe’s vehicle insurance policy
Requires regular contact with or control over Indian children and is therefore subject to the background investigative process to comply with P.L.101-630
May require throughout employment to maintain a Mandated Reporting Certificate of Training
Requires throughout employment maintaining a CPR/AED/First Aid Card or Certification
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hearing and speaking to exchange information and make presentations
Prolonged periods siting at a desk and working on a computer
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials
Sitting walking and standing for extended periods of time
Bending at the waist, kneeling, and crouching
Lifting up to 15 pounds
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Driving a vehicle if required
Indoor office environment
Outdoor activity
Dealing with difficult people
TMDCI Member/Indian Preference Policy:
The Tribe shall, to the greatest extent feasible, give preference in employment to Indian applicants who meet the required qualifications in accordance with applicable law, including the TERO Ordinance. “Indian preference in employment” as used in this policy, applies in all aspects of the employment relationship including, hiring, termination of employment, promotion, training, transfer, and related issues.
Notice of Drug Free Workplace Act Requirements:
The Torres Martinez Desert Cahuilla Indians are required to implement the Drug Free Workplace Act of 1988 (41 U.S.C. §741 ). As such, it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees that are reasonably suspected of violating this Act may be subject to drug testing as a condition of employment. A drug screening test will be given to all applicants prior to employment.
Essential Government Functions:
All work performed under this job classification is in support of essential governmental functions of the Torres Martinez Desert Cahuilla Indians .
Job Description Subject to Change
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Title: Administrative Assistant
Company: City of Scottsdale
Location: Scottsdale, AZ
