Overview
Administrative Assistant Jobs in Framingham, MA at MutualOne Bank
Position Description
Title: Administrative Assistant
Department: Commercial Lending
Reports to: Commercial Loan Support Officer
Supervises: None
Classification: Non-Exempt
Date Prepared: December 12, 2024
Summary / Objective
The Administrative Assistant is responsible for providing administrative support to the Commercial Loan Support Officer, Commercial Loan Supervisor, Commercial Loan Assistants, Commercial Loan Associate, and Loan Officers in support of their respective roles and responsibilities. The Administrative Assistant will also perform other tasks/projects as requested and provide assistance as needed to other teams. This incumbent will be responsible for greeting customers and managing the reception area.
Experience & Education Requirements:
High School diploma or equivalent experience in an office environment, retail or commercial lending
Knowledge of office management systems and procedures
Proven organizational, communication and computer skills
Proficient in MS Office and proven administrative experience
Essential Job Functions:
Manages reception area and looks after visitors. May answer general questions related to the bank.
Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
Drafts, formats, and prints relevant documents
Maintains stock lists and orders office supplies as needed
Files credit and legal documentation into imaging system
Interacts with commercial loan staff and carries out their requests
Creates agendas and takes meeting notes
Assists in purchase orders and invoicing, including weekly accounts payable
Manages incoming and outgoing post and records data on special deliveries
Photocopies and files appropriate documents as needed
Prepares, reviews, analyzes and distributes various internal reports
Processes loan payments, advances and general ledger entries
Prepares and maintains department statistics using Excel
Participates in departmental training and keeps informed of Bank policies and procedures changes
Required knowledge, skills & abilities:
Excellent interpersonal, communication and computer skills including MS Word and Excel
Attention to detail, ability to multi-task and proven organizational skills
Ability to apply critical thinking and problem-solving skills
Ability to adapt to changing demands and requirements
Ability to effectively communicate via phone and email
Compliance with BSA regulations as appropriate to the position
Physical Demands and Work Environment:
Ability to use standard equipment such as computers, phones, photocopiers
Requires manual dexterity and sitting for longer periods of time
Must be able to work schedules that meet the needs of the Bank
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Title: Administrative Assistant
Company: MutualOne Bank
Location: Framingham, MA
