Overview
Administrative Assistant Jobs in Brookline, MA at ElevatEd
Major/Essential Functions
Formatting, organization and publishing content on internal and external web sites (i.e. academic calendars, current academic year syllabi, staff updates, updated policies, etc.) in collaboration with the IT support.
Organizes meetings, takes notes and archives proceedings.
Ensures conference rooms and other meeting spaces are prepared prior to use (i.e. schedules meeting rooms for committee meetings, accreditation survey team visit meetings).
Assists in any other tasks related to the organization of logistics for the upcoming accreditation visit. Areas of emphasis include but are not limited to: support with manual entry of data and organization of data repositories, e.g. SharePoint, and collection of files, physical documents and emails.
Responsible for contract coordination within the Office of Medical Education.
Utilizes and navigates the internal ASC system for contracting.
Initiates the routing process of new agreements by ensuring that proposed drafts contain all LCME accreditation components.
Verifies the status of agreements. Keeps accurate records of requests for contract extensions and/or amendments, renewals and cancellations of contracts. Maintains spreadsheets and database for contract files including tracking the status of all agreements.
Adhere to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
Perform all other duties as assigned.
Required Qualifications
Bachelor’s degree in a related field plus one (1) year related experience;
Combination of related education and/or experience to equal five (5) years.
Preferred Qualifications
Excellent written and oral communication skills .
Ability to work under pressure and be flexible within a framework of faculty and staff while using initiative and independent judgment.
Ability to provide excellent organizational skills to be able to complete large, complex academic projects.
Experience with information technology and proficient in MS, Word, Excel, Power Point, Outlook.
Proficiency in all Microsoft Office software and ability to learn and use TTUHSC Elp institutional software systems.
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.
Does this position work in a research laboratory?
No
Required Attachments
Resume / CV, Transcript
Job Type
Full Time
Pay Basis
Hourly
Minimum Hire Rate
Compensation is commensurate upon the qualifications of the individual selected
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
Information and Records Clerks
Title: Administrative Assistant
Company: ElevatEd
Location: Brookline, MA
