Overview
Administrative Assistant Jobs in Chicago, IL at U.S. Bank National Association
Description
This position performs moderately complex administrative work in the support of operations, programs and activities as assigned; and performs related professional and administrative work as required. The incumbent works within broad policy and does independent research, planning and implementation, reporting major progress of major activities through frequent communication with upper management.
The work is considered sedentary in nature and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: fingering, handling, hearing, kneeling, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
Work environment involves exposure to no known environmental hazards; and is relatively safe, secure, and stable.
Essential Job Functions
Coordinates and administers development corporation’s programs designed to attract and retain businesses and acts as a liaison between project partners and upper management;
Assists in ensuring program compliance with all applicable program guidelines, laws, regulations, policies, procedures and standards;
Provides technical and administrative assistance to support development and or implementation of grant programs and ensure compliance of all local, state and federal requirements;
Assists in developing requests for proposals/qualifications, contracts and service performance measures for evaluations, milestones and project completion;
Assists in preparing and monitoring program budgets; prepares related reports; assists in administering grant funding from federal, state and local agencies and monitors expenditures to ensure each project remains within initial proposed budget;
Processes departmental invoices and researches discrepancies;
Researches, gathers, interprets, and prepares data for studies, reports, recommendations and presentations;
Assists in the development of marketing efforts to include marketing real estate assets and participates in an ongoing public awareness program designed to promote department programs and services;
Maintains responsibility for website development and acts as website content manager and social media marketing manager;
Assists in coordinating tenant activities, to include preparation of and/or negotiation of lease agreements, handling maintenance issues, recording payments and showing properties;
Assists in coordinating projects with local, state, federal agencies, contractors, developers, engineers, land surveyors, architects, attorneys, environmental agencies/special interest groups, and other parties as necessary;
Receives, researches and responds to inquiries, request for assistance and concerns from other City departments, agencies, organizations, professionals and the public; assists supervisor in coordinating department activities with those of other departments and agencies as appropriate;
Coordinates, attends and/or facilitates community meetings to discuss related programs and projects and to garner public support for such projects;
Receives and responds to inquiries, concerns, complaints and requests for assistance regarding areas of responsibility;
Performs general administrative / clerical work as required, including preparing reports and correspondence, entering and retrieving computer data, preparing spreadsheets, reviewing mail and literature, copying and filing documents, conducting and attending meetings, answering the telephone, etc.;
Attends training, conferences, seminars, meetings, etc., to maintain job knowledge and skills; and
Performs other related duties as assigned.
Qualifications
MINIMUM REQUIREMENTS TO PERFORM WORK:
Associate’s degree in business or closely related field;
Five (5) years of relevant prior experience;
May be required to type 30 corrected wpm
Valid South Carolina Class “D” Driver’s License.
Knowledge, Skills, and Abilities
Knowledge of basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas and volumes, and/or computing discounts and interest rates;
Knowledge of personal computer and peripheral equipment with skill in the use of Microsoft Office 2000 preferred, utilizing Outlook, word processing, spreadsheet, presentation and database software programs;
Ability to express ideas clearly and concisely both orally and in writing with excellent organizational and interpersonal skills;
Ability to coordinate or determine time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities;
Ability to provide information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants;
Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;
Ability to perform coordinating work involving guidelines and rules, with constant problem solving;
Ability to read journals, manuals and professional publications; speaking informally to groups of co-workers and special interest, staff in other organizational agencies, the general public, people in other organizations; presenting training; composing original reports, training and other written materials using proper language, punctuation, grammar and style;
Ability to perform high level of specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure; and
Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.
This position is not eligible for benefits.
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Title: Administrative Assistant
Company: U.S. Bank National Association
Location: Chicago, IL
