Overview
Administrative Assistant Jobs in Singapore, Singapore at Quess Singapore
Title: Administrative Assistant
Company: Quess Singapore
Location: Singapore, Singapore
About the Role
We are looking for a proactive and versatileAdministrative Assistant to support our daily operations and contribute to the smooth running of both office administration and basic IT coordination. This full-time role is ideal for someone who enjoys being the go-to person for day-to-day needs and is comfortable working in a dynamic, fast-paced environment.
Key Responsibilities
Office Administration:
Manage general office operations including filing, scanning, procurement, and inventory of office supplies
Liaise with vendors for services such as background verification checks for former employees
Support employee onboarding and offboarding processes including desk setups, ID coordination, and documentation
Coordinate office activities, meetings, and internal events
Maintain and update administrative records and ensure timely submission of reports
IT & Operations Support:
Provide basic IT coordination, including password resets, system logins, and troubleshooting user issues
Assist in the setup and maintenance of office equipment such as laptops, monitors, printers, and other hardware
Maintain IT asset records and help manage software licenses and renewals
Work with external IT vendors to resolve more complex issues and coordinate system upgrades or repairs
Support employees with tools like SharePoint, Google Workspace, and MS Office
Who We’re Looking For:
A diploma or degree in Business Administration, Information Technology, or related field
1–2 years of experience in an administrative or office support role (fresh grads with internship experience welcome)
Proficient in MS Office (Word, Excel, PowerPoint); familiarity with SharePoint or Google Workspace is a plus
Organised, detail-oriented, and able to manage multiple priorities
Tech-savvy with a basic understanding of office IT systems
Strong communication and interpersonal skills
Trustworthy and able to handle confidential information with discretion
What You’ll Gain
A key role in supporting cross-functional teams including HR, Finance, and IT
Opportunities to learn and grow within a supportive and collaborative work culture
Exposure to a variety of business processes and enterprise systems
A chance to make an impact through efficiency, coordination, and team support
Ready to join a team that values adaptability, initiative, and teamwork? Apply now and become an essential part of Quess Singapore’s operations team.
