Overview
Administrative Assistant Jobs in Hartford, CT at Trinity College
Job Title: Administrative Assistant (Remote/Hybrid)
Location: Remote (with occasional in-person tasks if local)
Job Type: Part-Time
Compensation: based on experience
About Us:
We’re a growing cleaning and hospitality company looking for a detail-oriented and reliable Administrative Assistant. This is a high-impact role supporting day-to-day business operations including scheduling, customer service, staffing, content creation, and more. If you’re someone who thrives behind the scenes and keeps everything running smoothly, we’d love to hear from you!
What You’ll Do:
Scheduling & Operations:
Schedule cleanings using Housecall Pro and sync with Airbnb reservations
Assign team members to shifts, track job pricing, and attach checklists
Manage the owner’s calendar (work + personal) using Motion software
Client Support & Invoicing:
Send invoices, follow up on unpaid accounts, and track bid responses
Respond to client messages via email and Facebook
Check in with customers to ensure satisfaction and promote retention
Marketing & Customer Relations:
Send email campaigns and personalized follow-ups
Create and schedule engaging content on Facebook
Support rebooking efforts and client engagement
Hiring & Onboarding:
Post job listings and screen applicants
Schedule interviews and manage onboarding paperwork
Coordinate access badges and new hire logistics
Training & Content:
Edit and upload team training videos to YouTube
Maintain a clear, organized training video library
Inventory & Supplies:
Order and track cleaning supplies for Airbnb and field teams
Ensure all locations stay stocked and prepared
What You Bring:
Strong organization and multitasking skills
Clear, professional communication (written and verbal)
Experience with platforms like Housecall Pro, Airbnb, Facebook, Motion, and YouTube
Familiarity with customer service, office admin, or team coordination
Basic video editing skills (or willingness to learn!)
How to Apply:
Please send your resume and a short message explaining why this role is a good fit. Bonus if you can include samples of your work — content, emails, or tools you’ve used.
Job Types: Part-time, Contract
Pay: $19.79 – $21.08 per hour
Expected hours: 10 – 15 per week
Benefits:
Flexible schedule
Paid time off
Referral program
Schedule:
Monday to Friday
Weekends as needed
Work Location: Remote
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Title: Administrative Assistant
Company: Trinity College
Location: Hartford, CT
