Overview
Administrative Assistant Jobs in Jacksonville, NC at National Dodge Chrysler Jeep RAM
We are a large, growing independent orthopedic medical practice seeking a full-time team member to support administrative and accounting functions. This role involves working across all levels of the organization and with external vendors to collect and manage accounts payable documentation. The position also includes assistance with various accounting-related tasks and projects, requiring discretion in handling confidential and sensitive information.
This is an on-site position based in the Texas Medical Center in Houston, TX. Paid parking is provided. Recent graduates are encouraged to apply.
Responsibilities & Duties:
Administrative Tasks
Open, sort, and stamp incoming mail for Accounting and Revenue Cycle departments
Communicate with internal and external individuals on mail
Other general filing and mail tasks
Accounting Tasks
Process invoices in accounts payable software
Maintain current vendor data in NetSuite
Field accounts payable calls and inquiries
Research and resolve accounts payable issues or errors
Assist with returned refund and accounts payable checks including tracking and reissuing checks
Manage employee reimbursement requests
Process daily bank entries and reconciliations
Maintain change box, call in change orders, and fill petty cash reimbursement requests
Assist the Accounting Manager with other financial entries, quarter-end tasks, and various projects
Education & Experience:
Must meet at least one of the following experience requirements:
Administrative assistant experience (1-3 years) OR
Accounting assistant experience (1-3 years) OR
A combination of relevant other experience and/or education
Basic Microsoft Excel experience required
Associate/bachelor’s degree preferred but not required
Experience with a healthcare environment preferred but not required
Experience with NetSuite, Stampli, and/or AthenaHealth is a plus
Knowledge, Skills, & Abilities:
Ability to multitask and prioritize various tasks and deadlines
Critical thinking skills
Communication and interpersonal skills
Advanced reading, data entry, and computer skills
Knowledge of HIPAA regulations and maintain confidentiality of patient and client information (training provided)
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Title: Administrative Assistant
Company: National Dodge Chrysler Jeep RAM
Location: Jacksonville, NC
