Overview
Administrative Assistant Jobs in Brazil at Ottomatik.io
Title: Administrative Assistant
Company: Ottomatik.io
Location: Brazil
Hi there! We are South and our client is looking for an Administrative Assistant (Part time)!
Note To Applicants
- Eligibility: This position is open to candidates residing in Latin America.
- Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
- Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
- Note: If you're hired for this role, you may be asked to update your LinkedIn profile 🙂
Job Summary
We are seeking a detail-oriented part time HR Administrative Assistant to support our People Operations team. This role is responsible for maintaining accurate employee records, coordinating onboarding and offboarding processes, and ensuring a smooth and compliant HR experience across the employee lifecycle.
The ideal candidate is highly organized, tech-savvy, and able to handle confidential information with professionalism and discretion.
Key Responsibilities
- Coordinate onboarding and offboarding processes, including documentation, equipment requests, and scheduling
- Maintain and update employee records in the HRIS, ensuring data accuracy and compliance
- Schedule interviews, manage job postings, and communicate with candidates throughout the hiring process
- Support HR compliance by assisting with audits and maintaining required documentation
- Draft internal communications and support company culture initiatives and events
- Provide general administrative support to the People Operations team
Required Qualifications
- 1–2 years of experience in an administrative role (HR experience preferred)
- Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- High level of attention to detail and accuracy
- Ability to manage confidential and sensitive information
Preferred Qualifications
- Experience using HRIS platforms (e.g., BambooHR, Gusto, Workday)
- Familiarity with recruitment coordination and HR processes
If this opportunity sounds good to you, send us your resume!
