Overview
Administrative Assistant Jobs in New York, NY at Russell Tobin
Title: Administrative Assistant
Company: Russell Tobin
Location: New York, NY
Duties
Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient, detail oriented, and proactive manner. Responsibilities of the position include, but are not limited to:
- Heavy interaction with senior management and their assistants
- Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
- Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
- Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
- Process and track expense reports and reimbursements
- Produce letters, memoranda, presentations, reports, etc. as necessary
- Proofread documents for appropriate grammar, punctuation and spelling
- Assist in presentation preparation
- Provide core administrative support such as faxing, filing, and copying
- Perform ad hoc projects as needed
Skills
- Ability to perform in a fast paced environment and interact with senior management
- Strong analytical, interpersonal and communication skills
- Excellent organizational skills
- Detail oriented
- Strong time management skills
- Ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
- High energy level
- Excellent phone manner a must
- Self-starter with the ability to work independently and with minimal guidance
