Overview
Administrative Assistant Jobs in Billings, MT at B-Town Vapes & Glass
Full Job Description
Job Title: Administrative Support – Human Resources & Scheduling
Location: Yellowstone County
Company: B-Town Vapes and Glass
Job Type: Full-Time | In-Person
Compensation: Competitive
About Us
B-Town Vapes and Glass is a fast-growing, customer-focused retail company specializing in high-quality vape products, premium glassware, and exceptional service. We’re committed to creating a welcoming, knowledgeable, and respectful environment for both our customers and employees.
As we grow, we’re looking for an organized and motivated Administrative Support professional to join our Human Resources team and play a key role in the smooth operation of our retail stores.
Position Summary
This role will provide essential administrative and HR support with a focus on scheduling coordination, employee documentation, and daily HR operations and support. You’ll help ensure our stores are well-staffed, organized, and compliant, contributing to an efficient and positive workplace culture.
Key Responsibilities
Coordinate and maintain weekly employee schedules across multiple retail locations
Track and manage time-off requests, shift swaps, and attendance records
Support onboarding and offboarding processes including document collection and compliance checks
Assist with updating and maintaining employee files (digital and physical)
Help coordinate team meetings, training sessions, and employee communications
Provide general administrative support to the HR Manager and store leadership
Support recruitment processes by scheduling interviews and following up with candidates
Ensure compliance with HR policies and assist with policy updates as needed
Qualifications
2+ year of administrative or HR support experience (retail experience a plus)
Strong organizational and time-management skills
Experience with scheduling software or tools (e.g. SHIFTR, Teams, Google Calendar)
Professional and respectful communication style
Proficient in Microsoft Office and/or Google Workspace
Ability to maintain confidentiality and handle sensitive information
Self-motivated with a proactive attitude
Perks & Benefits
Employee discounts on store products
Opportunities for advancement in a growing company
Supportive and inclusive work culture
Flexible schedule (depending on availability and need)
Paid training and development opportunities
Paid Time Off Accrual
Job Types: Full-time, Contract
Pay: Up to $44,000.00 per year
Benefits:
Employee discount
Flexible schedule
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
Associate (Preferred)
Experience:
Human resources: 2 years (Preferred)
Ability to Commute:
Billings, MT 59105 (Required)
Willingness to travel:
50% (Required)
Work Location: In person
Title: Administrative Assistant
Company: B-Town Vapes & Glass
Location: Billings, MT
Category:
