Overview
Administrative Assistant Jobs in Atlanta, GA at American Arbitration Association
Personal Assistant to CFO and CIO
Miami, United States
Finance
2496
Aman Miami
Job Description
POSITION OVERVIEW
This exciting new role supports the Chief Financial Officer and Chief Investment Officer in handling a wide range of administrative and executive support-related tasks. The ideal candidate will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.
The person will have the opportunity of great exposure to the top management of an outstanding luxury brand. The ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities are key characteristics for this role.
RESPONSIBILITIES
Managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; updating Outlook contacts
Driving a variety of projects assigned by the CFO and CIO
Arranging travel plans, itineraries and agendas for the CFO and CIO including relevant approval forms and completing expense reports
Anticipating the CFO and CIO’s needs and proactively bringing together appropriate people and resources to support the team
Representing the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests
Assisting in coordinating the agenda of senior management team meetings and off-sites, and all leadership meetings
Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication
Completing administrative tasks such as printing, reviewing outside mail, handling invoices, scanning and filing documents, and maintaining executive files
QUALIFICATIONS
Previous personal assistant or executive assistant experience at senior level is a must
Background from finance, investment, or real estate preferred
Degree in Business Studies, Hospitality Management or related field
Strong organizational skills
Able to handle a multitude of tasks in an intense, ever-changing environment
Excellent communication skills, both written and verbal
Proficient MS Office use
Must possess outstanding guest service skills, professional presentation and sophisticated interpersonal skills, be sensitive to cultural nuance
Have the right to work in the US
Title: Administrative Assistant
Company: American Arbitration Association
Location: Atlanta, GA
