Overview
Administrative Assistant Jobs in Chicago, IL at We Love Pop Ups
Title: Administrative Assistant
Company: We Love Pop Ups
Location: Chicago, IL
Are you someone who thrives on structure, loves checking things off your to-do list, and enjoys learning different aspects of a business? If you have a knack for details, a love for organization, and a willingness to jump in where needed, this role is for you!
What You’ll Be Doing:
Data Entry & Organization: Handling detailed data entry tasks with accuracy and keeping everything up-to-date.
Excel Mastery: Using spreadsheets to track, organize, and manage various business operations.
Payroll & HR Management: Managing payroll for contractors, assisting with onboarding, and supporting HR functions with precision.
Program Scheduling & Event Coordination: Helping with program scheduling and event logistics using systems like Square and Toast.
Problem-Solving & Adaptability: Being ready to pivot, troubleshoot, and assist in different areas as the business evolves.
Attention to Detail: Ensuring accuracy in all tasks, spotting discrepancies, and following through on projects.
Hands-On Support: While this role involves independent work, you’ll also be part of a team, stepping in to assist where needed and learning different facets of the business.
What We’re Looking For:
Someone who loves structure and can manage tasks efficiently on their own.
A self-starter who enjoys working behind the scenes but also jumps in when help is needed.
A team player who thrives in an entrepreneurial environment and is excited to learn different aspects of business operations.
Someone who is highly detail-oriented and takes pride in accuracy.
Strong communication skills and the ability to ask questions for clarity.
Experience with Excel, payroll, HR management, scheduling, and POS systems like Square and Toast is a plus.
This is an in-office, in-person role—remote work is not an option.
If you’re an organized, adaptable problem-solver who enjoys both structure and variety in your work, we’d love to meet you!
