Overview
Administrative Assistant (12 month position) Jobs in Greenfield, MA at Greenfield Public Schools
Job Overview
Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and completing various clerical tasks by performing the following duties.
Responsibilities
-Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner.
-Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival.
-Opens and distributes incoming mail on a daily basis, and prepares outgoing mail using postage meter.
-Receives residential tenant maintenance calls, logs requests in database, and appropriately dispatches to maintenance technicians.
-Assists tenants with rent payments.
-Writes up daily deposits and distributes summaries to property managers.
-Generate and print weekly BBS work order report for Wednesday team meeting.
-Receives and signs for packages, and delivers to the appropriate person promptly.
-Prepares letters and packages for mailing or delivery services.
-Straightens and organizes conference rooms, kitchen, production/copy room, and other common spaces on a daily basis:
Preps conference rooms before and after use
Stocks coffee, as needed
Stocks refrigerator on a daily basis, or as often as needed
-Maintains calendars and schedules meetings, as needed.
-Faxes, files and scans assorted paperwork and documents.
-Monitors facsimile machine, directs incoming documents, and sends documents via facsimile as requested.
-Assists whenever needed, generally with filing, making copies, binding documents, and running errands.
-Types correspondence and memorandums in proper format and proofreads and mails as assigned.
-Contacts appropriate company for necessary preventive maintenance and/or service on office equipment and maintains related files.
-Files necessary paperwork as needed and keeps files up to date.
-Performs other job related duties as assigned.
Requirements
– High School Diploma or equivalent
-Two years administrative experience
-Proficiency with the Microsoft Office Suite
-Customer Services skills
-Attention to detail
-Self-starter
Work Environment
Experience a dynamic and inclusive workplace where collaboration thrives! Our team members enjoy a supportive environment designed to foster creativity and innovation while performing their essential job functions. We are committed to making reasonable accommodations to empower individuals with disabilities, ensuring everyone can contribute and excel.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees will follow other instructions and perform other related duties as required.
Job Type: Full-time
Pay: $19.00 – $21.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Work Location: In person
Title: Administrative Assistant (12 month position)
Company: Greenfield Public Schools
Location: Greenfield, MA
