Overview
Administrative Assistant Jobs in Spartanburg, SC at University of South Carolina
Served with Honor is on a mission to help 10M+ veterans and their families live Happier, Healthier, and Wealthier lives. We employ servant leaders and value coworkers with helpful, hard-working, positive attitudes.
Our marketing team is dynamic, fast-paced, and instrumental in driving the company’s growth. We are looking for a highly organized and proactive Executive Assistant (EA) to support our Vice President of Marketing and ensure seamless operations within the department.
In this role, you will be a critical partner who can seamlessly manage executive calendars, drive operational excellence, and contribute to key projects. The EA will act as a strategic liaison between the executive team and internal/external stakeholders, ensuring effective communication and alignment.
Location: 100% Remote (US Only)
Compensation: $74,000-84,000 + Benefits package
Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Executive Support:
Manage complex and dynamic calendars for the VP of Marketing, including scheduling, rescheduling, and prioritizing appointments to ensure alignment with organizational priorities.
Read, flag, file, and respond to emails on behalf of the Vice President.
Arrange and monitor travel plans, itineraries, and agendas. Ensure seamless travel experiences, especially for executive offsites or conferences.
Prepare and edit correspondence, presentations, reports, and other documents with precision and professionalism.
Confidentiality and Stakeholder Management:
Handle highly sensitive and confidential information with the utmost discretion.
Serve as the primary gatekeeper for executives, ensuring efficient communication flow, chain of command adherence, and professional interactions with stakeholders at all levels.
Operational Project Management:
Monitor and support high-level operational projects, ensuring timelines, deliverables, and key objectives are met.
Track key marketing initiatives, deadlines, and deliverables, ensuring alignment with company objectives.
Identify and implement efficiencies to improve marketing team workflows.
Meeting Coordination and Follow-Up:
Prepare agendas, take meeting notes, and follow up on action items for leadership meetings, marketing team syncs, and external partner discussions.
Track and follow up on commitments made in meetings to ensure completion.
Event and Budget Management:
Plan and execute executive team events, offsites, and company-wide initiatives. Manage event budgets and logistics.
Monitor and manage expenses related to travel, events, and operational projects.
Cross-Functional Collaboration:
Maintain a strong understanding of business units to provide aligned support across organizational goals.
Act as a bridge between the executive team and other departments, ensuring clarity in communication and task alignment.
Knowledge, Skills, and Abilities:
Proven track record in supporting C-level executives.
Experience fully managing executive email inboxes.
Exceptional organizational skills, with a proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Proficiency in remote collaboration tools and experience in a 100% remote work environment.
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams), project management tools (e.g., Asana or Monday.com), and document collaboration platforms.
Strong written and verbal communication skills, with an ability to assist with preparing reports, presentations, and marketing performance summaries.
Ability to build and maintain relationships with internal teams and external partners, including high-profile stakeholders.
A proactive, problem-solving mindset with the ability to anticipate needs and recommend solutions.
Experience creating, reviewing, and proofreading executive-level financial and marketing reports using high-level data analysis skills.
High attention to detail and the ability to adapt to changing priorities.
Required Qualifications:
Minimum of 5 years of experience as an executive assistant, ideally supporting multiple senior executives and/or a marketing executive.
Bachelor’s degree in business administration, communications, or a related field preferred.
Preferred Qualifications:
Core understanding of marketing terminology and processes.
Experience in high-level project management.
Background in operational management, process improvement, or business analytics.
Familiarity with CRM systems (e.g., Salesforce), financial software (e.g., NetSuite or QuickBooks), or marketing tools (e.g., Mailchimp or Google Analytics).
What We Offer:
Medical, Dental & Vision Insurance
Short and Long-Term Disability Insurance
Life Insurance
401(K) Retirement – with up to 3% match
Flex Spending Account (FSA)
Health Saving Account (HSA)
Vacation/Sick Paid Time Off – 30 Days PTO
Paid Holidays – 12 including Christmas closure (25th-29th)
Family and Medical Leave (FMLA)
Leave of Absence (LOA)
Parental, Military & Bereavement Leave
Time-Off to Vote
Jury Duty Pay
HR: This position is Not Applicable to residents of: Alabama, California, Colorado, Kentucky, Montana, New York, North Dakota, Ohio, Oregon, Washington, Wyoming.
Served with Honor is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, disability or any other basis prohibited by law.
Compensation Range: $74K – $84K
Title: Administrative Assistant
Company: University of South Carolina
Location: Spartanburg, SC
