Overview
Administrative Assistant Jobs in Markham, Ontario, Canada at DSEL – David Schaeffer Engineering Ltd.
Title: Administrative Assistant
Company: DSEL – David Schaeffer Engineering Ltd.
Location: Markham, Ontario, Canada
About DSEL
At DSEL, we’re redefining subdivision engineering through innovation, collaboration, and a commitment to work-life balance. As we continue to grow, we are looking for an Administrative Assistant, reporting to the Head of Project Administration, to help keep our operations running smoothly and efficiently. If you thrive in a fast-paced environment, enjoy supporting teams, and have a keen eye for organization, this role is for you!
About the Role
The Administrative Assistant will play a key role in supporting employees across various departments. This person will be responsible for scheduling meetings, managing calendars, managing timesheets and invoices, and ensuring accurate and timely submissions. The ideal candidate is proactive, detail-oriented, and comfortable juggling multiple tasks to help keep the team on track.
Key Responsibilities
Coordinate and schedule meetings, ensuring all necessary materials are prepared in advance.
Assist employees with timesheet management, ensuring accurate and timely submission.
Oversee invoice management, ensuring proper documentation and timely processing.
Provide administrative support such as preparing reports, maintaining records, and organizing documents.
Act as a point of contact for internal team members regarding administrative processes.
Identify process improvements to streamline administrative tasks and enhance efficiency.
What We’re Looking For
Strong organizational and time management skills with attention to detail.
Ability to multi-task and prioritize in a fast-paced environment.
Experience with timesheet and invoice processing (an asset).
Strong communication skills and a proactive approach to problem-solving.
Proficiency in Microsoft Office (Excel, Outlook, Word, Teams) and other administrative tools.
Previous experience in an administrative or office support role is preferred.
What’s in It for You?
Flexibility: Work remotely with a team that supports work-life balance.
Comprehensive Benefits: Medical, dental, and more
Career Growth: Opportunities to grow based on merit, not just years of experience.
Wellness Perks: A Wellness Spending Account to support your well-being.
Great Culture: Team events, career development support, and an inclusive work environment.
At DSEL, we believe in building a workplace where everyone feels valued and respected. We are committed to equity, diversity, and inclusion, ensuring that our hiring and employment practices are free from discrimination based on legally protected grounds.
We are committed to providing accommodations to ensure an inclusive and accessible recruitment process for all candidates.
