Overview
Administrative Assistant Jobs in Costa Mesa, CA at LHH
Title: Administrative Assistant
Company: LHH
Location: Costa Mesa, CA
Administrative Assistant
Overview
This Administrative Support role provides centralized, high-volume administrative assistance to departments, teams, and offices across the organization. The position supports operational efficiency through standardized task processing, meeting coordination, invoice and expense support, client and data management, and document production. The role requires strong attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a deadline-driven environment.
What You’ll Do
- Provide administrative support through centralized ticketing systems, assigned teams, offices, or national/geo/market groups, including seasonal tax-related support as needed
- Support large-scale meetings and conferences by managing calendars, scheduling with leadership, reserving meeting space, and coordinating catering and setup
- Assist with vendor and client invoice processing, coding, approvals, expense reporting, and firm or office memberships and licenses
- Support new hire onboarding and employee offboarding activities as directed
- Collaborate with management to support client setup, data maintenance, billing, and ad hoc administrative requests
- Prepare and edit correspondence, presentations, reports, confidential materials, and other business documents
What You’ll Bring
- High school diploma or GED required; Bachelor’s degree preferred
- 3+ years of administrative experience; professional services firm experience preferred
- Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint; ERP or PeopleSoft exposure preferred
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Excellent written and verbal communication skills with a strong customer service mindset and professional judgment
- Ability to handle confidential information, work effectively with all levels of management and external clients, and collaborate as a team player
Top performers are fast learners, strong team players, and committed to accuracy and inclusiveness.
📍 Location: Costa Mesa, CA 92626 :: Onsite
💵 Pay: $31 – 33/hr
📩 Apply now to take the next step in your career!
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
