Overview
Administrative Assistant Jobs in Westlake Village, CA at Fox Therapy Services
Job Summary: This position is a part of a team of Administrative Assistants and support staff for the school. The Administrative Assistant works collaboratively and collegially with school administrators and the Board to ensure that Board communications and administrative tasks run smoothly. The Administrative Assistant regularly interacts and works closely with the Executive Director.Work Year: 12 month position (Part Time 24 hours per month)Reports to: Executive DirectorEssential Job Functions: Promotes a collegial and welcoming learningProvides clerical and administrative support to the Executive Director and Board of Trustees and CommitteesPost all Public Meetings following public meeting laws and regulationsCommunicate with Committee Chairs and Board Chair for agenda itemsDraft Agendas for all meetings (Board and Committee)Draft meeting minutes for all Committee and Board meetingsAttend all full Board meetings in personAttend Committee meetings via Zoom (may add the extra Committee meetings)Attend Executive Committee meetings via ZoomMaintain shared documents with all Board members: Meeting calendar, committee assignments, board directoryMaintain all shared Committee and Board folders. Include all meeting documentsPrepare Board meeting packets for in person meetingsMaintain meeting calendar with Zoom linksPrepare Board binders for the July retreat/meetingOrder Board name plates and departure giftsPlan and coordinate all board meetings with Board chair, Executive Director, Dir.
of Technology and Dir. of FacilitiesAssists the Board with ensuring that all members have completed mandatory state training and obligations. Track and follow up with Board members. Upload the required documents and maintain the contact information in the DESE Board Management System.
Provide documents for new members for DESE approval. Maintain contact information. Keep accurate records of Board members terms Assists the Administrative team with special projects, initiatives and mailings, asneeded.Qualifications: Strong typing and data entry skillsExperience with Microsoft OfficeExperience with GoogleEffective calendar and email management skillsEffective communication skills (verbal and written)
Title: Administrative Assistant
Company: Fox Therapy Services
Location: Westlake Village, CA
