Overview
Administrative Assistant Jobs in Bowling Green, KY at Bowling Green State University
Summary
Provides high level administrative support to an administrator(s) and/or a department to facilitate the daily operations of the department. Relieves supervisor of non-routine or routine administrative responsibilities. Prepares correspondence and reports, maintains calendars, and monitors budgets for the department. Assists with personnel searches. Develops and implements administrative policies related to department operations. Serves as a liaison.
Essential Functions
Coordinates and oversees day-to-day department administrative operations. Manages and monitors calendar for upcoming meetings and special events. Requests repairs and services as necessary for building and equipment. Provides direction to others on various situations and topics. Develops and implements policies, procedures and forms related to department administrative operations.
Prepares correspondence and reports and handles other issues, including issues of a confidential nature.
Monitors budget expenditures for the department. Creates requisitions, submits invoices for payment and receives and reviews financial documents in financial management system.
Enters applicant information for department personnel searches. Posts advertisements and applicant information. Coordinates search process, establishes and maintains credential files and corresponds with candidates. Assists with interview schedules, travel, lodging arrangements and expense reimbursements. Prepares recruitment reports.
Serves as liaison for department with other University offices and general public. Manages business functions for the department. Investigates and responds to inquiries, questions and complaints.
May supervise student workers and/or other staff.
Minimum Qualifications
Experience
One year related experience required
Education
High school diploma or GED required
Additional Information
Essential Competencies
Knowledge of basic mathematical skills
Knowledge of basic reading skills Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Deadline to apply:
The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘February 27, 2024’.
Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email***@bgsu…
Title: Administrative Assistant
Company: Bowling Green State University
Location: Bowling Green, KY
Category:
