Overview
Administrative Assistant Jobs in Girard, OH at Compassus
Individuals interested in applying for this vacancy must have eligibility. If you are new to state service or need to gain eligibility to this classification, please Click Here to open the examination bulletin and follow the instructions on “How to apply”.
The examination is a separate process from applying for this vacancy. Please be sure to follow all instructions for each process.
Virtual interviews via web portals or phone may be offered as deemed appropriate and feasible by the hiring manager – standard in-person interviews will still be offered if conditions permit.
Do you want to be an integral part of a collaborative team that supports the California Public Utilities Commission’s mission to provide safe and reliable access to essential services like electricity, gas, water, and communications for all Californians? With over 100 staff from diverse backgrounds, the Executive Director’s Office and External Affairs Division collaborate with other CPUC Divisions and partners to develop and enforce policies and regulations for essential utility services. As strategic agency partners, our team prioritizes building trust, fostering engagement, connecting teams, and delivering impactful results. Staff advise CPUC Commissioners and work in coordination with the Governor’s Office, the California Legislature, and a variety of external stakeholders.
We are seeking two Executive Assistants to provide essential administrative support: one for our Executive Director, and one for our Deputy Executive Director for External Affairs and the Division’s Directors. If you are called to public service and want to be part of an important mission with a big impact, then this is the job and place for you!
Under direction of the Executive Director or Deputy Executive Director for External Affairs, the Executive Assistant will independently perform administrative and secretarial tasks, including facilitating and scheduling site visits and other virtual and in-person meetings, reviewing and screening incoming correspondence, maintaining and updating records, handling and researching sensitive Division matters, and working with staff to ensure the efficient and effective operation of the Executive Director, Deputy Executive Director and/or Division Directors’ Offices.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is advertised as Limited-Term for 12 months; may be extended up to 24 months or become permanent.
This position requires travel.
Positions at the CPUC may be eligible for telework under Government Code 14200 for eligible applicants residing in California, and subject to meeting the telework eligibility criteria. Telework Policy CalHR
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
EXECUTIVE ASSISTANT
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-476889
Position #(s):
680-420-1728-XXX
Working Title:
Executive Assistant
Classification:
EXECUTIVE ASSISTANT
$4,595.00 – $5,924.00
# of Positions:
2
Work Location:
San Francisco County
Telework:
Telework
Job Type:
12 Month Limited Term – Full Time
Department Information
Executive Division/Executive Director’s Office
Department Website: http://www.cpuc.ca.gov/
Special Requirements
Prepare and submit a cover letter narrative that addresses the four qualifications below:
A description of how your education, training, and experience qualifies you for the position, including your proficiency with Microsoft Office programs,
Demonstration that you have 1-2 years of experience coordinating multiple, changing calendars at the management or executive level,
Demonstration that you have 1-2 years of experience handling time-sensitive administrative tasks,
Demonstration that you have 1-2 years of experience in customer service or a related professional activity,
It is strongly encouraged to apply through your CalCareer Account at www.jobs.ca.gov
Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required prior to appointment.
Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline. Foreign education credential evaluation services can be found at https://www.naces.org
Employment information on the STD 678 State Application MUST be complete with dates, duties and responsibilities, and contact names and phone numbers of supervisors. Resumes, or referring to resumes, will not be accepted in place of the completed STD 678. Applicants who fail to submit a completed STD 678 will not be considered.
Only the most qualified candidates will be invited to an interview.
Per CCR 249.3, this job control may be used to fill subsequent vacancies.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/15/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Public Utilities Commission
N/A
Attn: Human Resources Division
505 Van Ness Ave, Room 3008
San Francisco, CA 94102
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Public Utilities Commission
N/A
Human Resources Division
505 Van Ness Ave, Room 3008
San Francisco, CA 94102
Monday – Friday Except Holidays
08:00 AM – 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Other – Cover Letter is required. Please see “Special Requirements” for instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits
Benefits Summary
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: http://www.cpuc.ca.gov/
Hiring Unit Contact:
Jody Holzworth
(415) 416-2074
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.
EEO Contact:
Reasonable Accommodation Coordinator
(916) 894-5799
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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Title: Administrative Assistant
Company: Compassus
Location: Girard, OH
