Overview
Administrative Assistant Jobs in New Brunswick, New Jersey, USA at Rutgers University
Position Summary:
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Division of Institutional Planning & Operations (IP&O). Reporting to the Director of Facilities Projects provides administrative support to the unit management by assisting with the coordination and administration of projects, processes and with the preparation of documents. Schedules appointments, arranges and coordinates logistics for events and meetings.
Among the key duties of this position are the following:
Responsible for the coordination/scheduling of meetings and events for the Project Management Group, assists with the preparation of all event/meeting (including but not limited to, equipment setup, refreshments, guest parking, and printed handouts/meeting materials), and for the recording/maintaining of meeting minutes.
Accountable for the organizing and maintaining of Project Management related databases, files and documents. Completes, processes, and maintains administrative materials and reports, for the Project Management group.
Responsible for the procurement of Project Management purchase orders/IPOs. Charged with filing and follow-up of staff reimbursements for travel and all miscellaneous expenses.
Responsible for maintaining the current stock of supplies, including but not limited to paper, pens, disks, cameras, phones, and kitchen supplies
Responsible for maintaining the Director’s calendar in consultation with the Director.
Is charged with the management of student interns schedules, making sure there is adequate coverage throughout the work week.
Is charged with maintaining the online conference room calendar that is shared with all of Project Management staff.
Processes various administrative documents and data.
Creates routine informational materials.
Minimum Education and Experience:
Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
City: Newark
State: NJ
Posting Number: 25ST0441
#J-18808-Ljbffr
Title: Administrative Assistant
Company: Rutgers University
Location: New Brunswick, New Jersey, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Business Administration, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator, Business Administration)
