Overview
Administrative Assistant Jobs in Lansing, MI at Neogen
***NOTE: Our office is in Dallas, near I-75 and I-635. Please apply for this position only if that location works for you in terms of a commute.***
Ready Roofing & Solar is an organization transitioning from a smaller company into a much larger one, as we seek to take advantage of the enormous opportunities for roofing and solar in the DFW market. We have an exciting 5-year plan, which we will discuss further with qualified applicants.
Ready is seeking an office manager to add to our growing team, to act as an important backbone to our company. This position offers a ground-floor opportunity to enormous growth, for an applicant who is a good fit.
A partial list of duties includes:
Act as the company’s “backbone” – serve as a go-to person to get things done for “all things administration.”
Take initiative by identifying daily/weekly company needs; as appropriate, handle those needs, or bring to management’s attention
Become a master of our CRM; creating job estimates and work orders, payments .. everything to see jobs through from start to finish in our CRM
Oversee one other – at present – administration position within the company
Maintain HR files and assist in HR-related matters, such as employee onboarding, offboarding.
Prepare weekly payroll by collecting timesheets, calculating sales commissions, and processing invoices in a timely manner Interact with the company’s outside accounting and tax provider for proper coding of transactions, handling questions, etc.
Perform light accounting tasks in QuickBooks Online (QBO), including but not limited to managing Accounts Receivable (AR) and Accounts Payable (AP), transaction entry, reconciliations, invoice processing, and expense tracking
Take overall responsibility for our “SOP Documentation” process internally by identifying processes that should be documented, writing SOPs, and maintaining master lists of SOPs completed and those still needing to be done
Each quarter, identify projects needing to be completed in the administration area. Write suggested quarterly projects for discussion with management group, and upon approval, implement those throughout the quarter
Support multi-departmental initiatives by preparing reports and coordinating cross-team communications
Other duties as assigned
Requirements:
High school diploma or further education
Minimum 5 years experience in a higher-level administrative assistant or office manager role
Strong interpersonal skills; ability to get along with a wide range of personality types
Ability to work independently with minimal supervision while also contributing effectively as part of a team
Excellent verbal and written communication skills
Strong math skills
Strong organizational skills with the ability to constantly multitask and prioritize tasks effectively
Ability to handle sensitive information in a 100% confidential manner
Initiative- and efficiency-minded person
Ability to take in information, process it quickly, and make a decision independently, or make a recommendation, as your discretion dictates
Excellent computer skills including good working knowledge of MS Office Suite and the ability to learn new computer applications
Type 70+ WPM
Bi-lingual a plus, but not required
This is a full time, in-office position. Ready Roofing employs only A-Players. What does “A-Player” mean to you? We see it as a person who’s in the top of their field at what they do. If that’s you, and you’re looking to join a small, dynamic team that is set for enormous growth between now and 2029, and wish to be a part of that challenging but super fun journey, please submit your resume to apply.
**Tell us in a few sentences why you feel you would be a good fit for this position.** We look forward to talking to you!
Job Type: Full-time
Pay: $60,000.00 – $78,000.00 per year
Benefits:
Flexible schedule
Paid time off
Schedule:
Monday to Friday
Weekends as needed
Application Question(s):
What skills and prior experience do you feel make you a strong candidate for this position?
Education:
High school or equivalent (Required)
Work Location: In person
Title: Administrative Assistant
Company: Neogen
Location: Lansing, MI
