Overview
Administrative Assistant Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Promac Enterprises Sdn Bhd
Title: Administrative Assistant
Company: Promac Enterprises Sdn Bhd
Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
A. Procurement & Production Planning
1. Issue Purchase Order to supplier.
2. Monitor purchased quantity by liaising with the person in charge.
3. Updating inventory record.
4. Pre-plan production schedule based on demand and verify with sales personnel.
5. Liaising with PE(PP) Dept with production schedule.
6. Discuss and finalize the orders ready date with PE(PP) team.
B. Inventory :
1. Monitor stock inventory and ensure availability and propose purchase quantity when inventory on hand is low.
2. Ensure inventory is in good quality and good condition.
C. Sales Administration
1. Manage customer’s enquiries and sales order.
2. Manage, prepare, arrange and coordinate delivery schedule with sales personnel / transporter / courier company.
3. Assist and manage customer’s complaints and survey.
4. Analyze customer orders pattern and verify with sales personnel.
5. Issuing SAP system documents, Sales Order (SO) > Delivery Order (DO) > Invoice.
6. Updating Suppliers’ invoices and Customers payment to Finance dept.
7. Manage and send monthly Statement of Account to customer.
8. Monitor the customer’s credit terms, collection and payment.
D. Logistic
1. Liaise with Warehouse and 3rd party logistic in arranging sales delivery.
2. Manage any problem faces by logistic.
E. Others
1. Undertake projects / duties as and when necessary, in line with the business and company’s needs.
Work closely with the cross-functional teams (e.g. Finance, Procurement & Planning, Marketing) to ensure efficient and effective execution
Job Requirements :
1. Minimum qualification of STPM / Diploma or higher.
2. At least 1 year working experience in related field. Candidate with Sales Administration background will have an added advantage.
3. Strong verbal and written communication skills. Ability to speak Mandarin will be an added advantage.
4. Excellent planning and organizing skills.
5. Good in negotiation and customer relationship skills.
6. Strong numerical and analytical skills with good mathematical aptitude.
7. Proficient in Microsoft Excel, Word, and PowerPoint.
8. Highly motivated, result-oriented, and possess a strong desire to learn and grow.
9. Able to start work immediately will be added advantage.
