Overview
Administrative Assistant Jobs in Riyadh, Riyadh, Saudi Arabia at UNDP Careers
Title: Administrative Assistant
Company: UNDP Careers
Location: Riyadh, Riyadh, Saudi Arabia
Job DescriptionBackgroundDiversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values andinspiring stories.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.Under the guidance and supervision of the Head of Arab and Gulf Liaison Office or Partnership Officer, the Administrative Assistant. AGL provides support to administrative services ensuring high quality of work
The Administrative Assistant, AGL is accountable for communications, operational and secretarial support services to enhance the smooth running of the team and its workflow
The Administrative Assistant, AGL provides secretarial support to selected Partnership Officers’ assigned geographical portfolio which may include one or more member states, e.g. Member states in Europe, Asia & Pacific, Africa and Arab States of the Gulf; or to the assigned focus-area portfolio.
Duties And ResponsibilitiesFacilitation of communications and workflow of the Liaison Office to enhance the efficiency and timeliness of operations and outputs.
managing incoming and outgoing correspondence, e-mails and telephone calls;
researching background documentation;
communicating routine and some non-routine information pertaining to the work of the team;
maintaining the supervisor`s calendar;
establishing/maintaining the office filing and reference systems, both traditional and digital;
ensuring the inter/intra-net websites are up to date and accurate.
Facilitation of the work of the Liaison Office’s team to ensure integrity in the use of resources and adherence to established rules and procedures.
ERP data entry and reporting activities as originator;
(ii) applying internal procedures and tracking systems for correspondence and documents;
(iii) verifying work is completed in accordance with IFAD standards and within established deadlines;
(iv) monitoring work progress and priority cases;
organizing meetings and workshops;
(vi) organizing official travel;
(vii) administering staff attendance and leave and identifying and extracting information from various sources and preparing briefing notes.
Provision Of Support To The Liaison Office Staff
typing and/or formatting a variety of material in draft or final form including correspondence, reports and official documents;
drafting standard format correspondence;
preparing briefing materials for official trips or meetings as requested;
proofreading all outgoing correspondence and official documents for grammatical accuracy and formatting and assuring all attachments are included;
reviewing supporting documents for processing a variety of administration actions/requests and may make informal translations of correspondence.
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