Overview
Administrative Assistant Jobs in Basel, Kanton Basel-Landschaft, Switzerland at LHH
An exciting opportunity has arisen for a highly organized Administrative Assistant (m/f/d) to join our client team in Basel. This role has been created to support the Global Head Branding and Digital Marketing team with executive assistance while ensuring smooth operation across admin, communication, and reporting.
If you thrive in a structured and independent work environment, have an interest in marketing, and enjoy managing a variety of tasks, this could be the perfect role for you.
Your responsibilities:
Supports the team in organization and planning of internal & external meetings, workshops, events, and activities.
Helps with coordination, development, and driving of internal communications, including newsletters, intranet/SharePoint, surveys, articles, etc.
Propose and develop ideas to energize the team and create memorandums.
Help manage agenda, organize meetings, and complete personal expense reports for the Head of Branding and Digital Marketing.
General administrative tasks such as booking and preparing meetings, travel and hotel bookings, organizing events for the team.
Organize & support monthly calls, such as the Global Digital Marketing community call, including preparation, execution, and follow-up: confirming agenda, coordinating the presentation, briefing/reminding presenters, summarizing key insights, and following up on specific actions and people assigned actions.
Create and organize initiatives to help make the Branding and Digital Marketing a pleasant and good place to work (e.g., special virtual events/gatherings, offsites, events in Basel coffee area, trialing new communication and meeting technology).
Skills:
Bachelor’s degree or equivalent practical experience.
Previous direct executive support with marketing and project management experience.
Work experience and ability to navigate in an international corporate environment.
Experienced with calendar management and budgeting of events.
Computer skills (Word, Excel, PowerPoint, Outlook).
Knowledge of commercial project management and workflows.
Excellent written and verbal communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
Oral and written fluency in English. German and French fluency is advantageous.
Contract Duration:
Start date from 01/04/2025 till 31/03/2026.
Work location:
Basel.
Working time per week: 42h.
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Title: Administrative Assistant
Company: LHH
Location: Basel, Kanton Basel-Landschaft, Switzerland
Category: Administrative/Clerical (PR / Communications, Business Administration), Marketing / Advertising / PR (PR / Communications, Business Administration)
