Overview
Administrative Assistant Jobs in Beachwood, OH at The Emily Program
Overview:
JOB SUMMARY: Under the supervision of one or more Associate General Counsel, the employee will provide confidential administrative assistance to the Legal Department and Anchorage-based senior management.
ESSENTIAL FUNCTIONS:
Provide confidential support and assistance to the legal department
Provide confidential support and assistance to senior management, subsidiary managers, and staff in the Anchorage office
Prepare correspondence, memoranda, and corporate documents; open, sort, and distribute incoming mail; prepare outgoing mail
Maintain task and other compliance logs for the attorneys which they support
Maintain and organize company and department files utilizing record and document management systems
Coordinate, manage, and schedule appointments, meetings, travel, and expenses for attorneys and senior management
Collaborate with subsidiary staff to support projects, gather information, and provide assistance to the legal department
Support subsidiary Board meetings on an as needed basis by performing recording secretary duties such as preparing meeting notices, agendas, draft resolutions, and corporate minutes
Assist in maintaining and managing office areas and ensure inventory is stocked at all times, including kitchen, workroom areas, closets, boardroom, copy room, and meeting rooms
Provide staff support services and assist in coordinating, executing, and completing special projects and events
Engage with board members, staff, Doyon shareholders, and others in a cordial and professional manner to fulfill requests for information and assistance
Perform any other duties as assigned
DOYON LIMITED CORE COMPETENCIES:
Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
Corporate Values- Understand, embrace, and integrate Doyon corporate values into everyday duties and responsibilities.
Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
Safety and Security – Promotes a safe work environment for co-workers and customers.
Teamwork – Resourceful team player who builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.
JOB SPECIFIC COMPETENCIES:
Adaptability- Adapts to changing conditions and work assignments, sets priorities, and manages multiple assignments and tasks.
Administrative Skills- Performs a variety of responsible and confidential office, clerical, and professional administrative duties.
Attention to Detail- Ensures one’s own and others’ work and information are complete and accurate.
Communication Skills- Professional and open communication is required. Ability to recognize and accurately communicate important issues and questions as appropriate. Listens, writes, and speaks effectively, utilizing strong interpersonal skills. Positively relates and interacts with co-workers and others.
Cordiality-Maintains a cordial and professional demeanor with clients, customers, subsidiaries, board members, and other employees.
Dependability- Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.
Research Skills- Independently searches, finds, and evaluates information from a variety of sources.
Time Management- Manages time effectively when accomplishing tasks, projects, and goals.
Willingness to Learn- Always willing to learn new skills, technology, and techniques to meet the demanding changes of job duties and responsibilities.
SUPERVISION:
This position has no supervisory responsibility.
REQUIRED QUALIFICATIONS:
High School diploma or equivalent plus two (2) years of college education and/or secretarial studies
Type at least 70 wpm with minimal errors
Computer proficiency and familiarity with Microsoft Word, Outlook, and Excel; experience with legal software a plus
Competency with modern office methods and procedures, record and document management systems, telephone techniques, and office equipment
PREFERRED QUALIFICATIONS:
Five (5) years of secretarial or administrative assistance experience, encompassing typing, general office practices, and file maintenance.
Two (2) years of experience and/or equivalent training in corporate secretarial procedures and general corporate legal practices
WORKING ENVIRONMENT: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities, and abilities.
PHYSICAL DEMANDS: The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].
REASONABLE ACCOMMODATION: It is Doyon’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
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Title: Administrative Assistant
Company: The Emily Program
Location: Beachwood, OH
