Overview

Administrative Assistant Jobs in New York, NY at ECLARO

Title: Administrative Assistant

Company: ECLARO

Location: New York, NY

Job Number: 26-00967

Find your next opportunity in the Financial Services Industry. ECLARO is looking for an Administrative Assistant for our client in New York, NY.

ECLARO's client is one of the largest mutual life insurance companies and provides long-term care insurance, mutual funds and retirement-plan services across the US. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview:

  • This Senior Administrative Assistant position will provide administrative support to one or more Executive Officers and their teams in the Technology Department.
  • The ideal consultant must have strong organizational, verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants and be able to handle confidential information responsibly.

Responsibilities:

  • Manages calendar, balances and prioritizes demands on time and focus; including handling of last-minute scheduling conflicts.
  • Provide administrative support (attendance, ordering supplies, coordinate, and schedule meetings) and prepare meeting materials and presentations, and follow up on meeting action items.
  • Event coordination and special projects: Plans and coordinates internal and external events, meetings, and conferences. Manage special projects and initiatives as assigned by executives.
  • Manage expense reporting: Reconciles travel expenses and processes other expenses.
  • Maintain organization charts.
  • Provide back up support to technology assistants.
  • Assist HR and all divisional people managers with on-boarding for new employees.
  • Manage secure and sensitive information.
  • Other administrative duties as assigned.

Skills:

  • Administrative Skills:
    • Proficient with Microsoft Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent verbal and written communication skills.
    • Strong organizational skills and ability to multitask.
    • Attention to detail and problem-solving skills.
    • Ability to work independently with minimal supervision.
    • Professional demeanor and ability to maintain confidentiality.
  • Demonstrates a strong sense of urgency.
  • Possesses a clear understanding of priorities.
  • Must be discreet in handling confidential information.
  • Must be a team player.
  • Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives.
  • Interpersonal Skills: Ability to build and maintain positive working relationships with internal and external stakeholders.
  • Time Management: Efficiently manage time and prioritize tasks to meet deadlines.
  • Flexibility: Adapt to changing priorities and handle unforeseen challenges.
  • Initiative: Proactively seek out opportunities to support the executive team.

If hired, you will enjoy the following ECLARO Benefits:

  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

If interested, you may contact:

Carlo Flores

[email protected]

646-695-2934

Carlo Flores | LinkedIn

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.

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