Overview
Administrative Assistant Jobs in Los Angeles, CA at Phaxis
Title: Administrative Assistant
Company: Phaxis
Location: Los Angeles, CA
We are seeking a highly organized Administrative Assistant to provide operational and administrative support to managers in a dynamic environment. The ideal candidate will excel in multitasking, communication, and problem-solving to ensure efficient day-to-day operations.
Key Responsibilities:
Provide administrative support, including answering calls, assisting visitors, and managing inquiries.
Coordinate meetings, events, interviews, travel, and lodging arrangements.
Prepare and edit correspondence, agendas, reports, and meeting minutes.
Maintain and update files, databases, and records.
Perform data analysis and assist in preparing reports.
Serve as a liaison between departments, clients, and vendors to resolve routine issues.
Manage mail distribution, office supplies, and service requisitions.
Operate standard office equipment and required software applications.
Support additional administrative tasks as needed.
Preferred Qualifications:
Preferably 3-6 years of administrative support experience, ideally in financial services or a corporate setting.
Strong knowledge of investment concepts, banking, and securities industry operations.
Proficiency in Microsoft Office (Excel, Word, Outlook) and office management software.
Ability to organize and track multiple tasks in a fast-paced environment.
Strong written and verbal communication skills.
High attention to detail and ability to work collaboratively.
