Overview
Administrative Assistant Jobs in Seattle, WA at Career Group
Title: Administrative Assistant
Company: Career Group
Location: Seattle, WA
Our client, a global consulting firm, is seeking a highly organized and professional Administrative Assistant to support a dynamic and fast-paced office environment. This is a temp-to-hire opportunity, ideal for a polished and proactive individual eager to grow within a collaborative, team-oriented culture. The role offers a path to long-term employment for someone who thrives in high-performance environments and is passionate about operational excellence.
**Please note this is an onsite, temp-to-perm based in Seattle, WA. Pay will be $25-$30/hr.**
Responsibilities:
Productivity Partner: Enhance team efficiency by screening calls, managing email correspondence, and coordinating with clients and vendors.
Scheduling Support: Manage calendars and appointments for multiple team members using scheduling tools and software to ensure seamless coordination.
Travel Coordinator: Arrange domestic and international travel, including flight bookings, visa processing, hotel accommodations, and detailed itineraries.
Meeting & Event Coordinator: Organize internal and external meetings and events, including facility reservations, catering, hotel bookings, and meeting room setup.
Document Organizer: Prepare, print, and organize documents for client presentations and proposals; track contracts and archive meeting materials.
Expense Administrator: Complete and process expense reports and reimbursements in a timely and accurate manner.
Problem Solver: Liaise with internal teams and external stakeholders to troubleshoot and resolve issues with discretion and professionalism.
Project Support: Handle special administrative projects under tight deadlines, demonstrating flexibility and follow-through.
Front Desk Support: Serve as a reliable back-up for reception duties including greeting visitors, answering phones, and handling mail and deliveries.
Requirements:
Minimum of 3 years of administrative or executive assistant experience, preferably in a professional services environment.
High school diploma required; Associate’s or Bachelor’s degree strongly preferred.
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); experience with SAP and Concur is a plus.
Exceptional written and verbal communication skills.
Professional demeanor and appearance with sound judgment and discretion.
Strong attention to detail, reliability, and punctuality.
Proactive, self-starting attitude with the ability to manage multiple priorities.
Comfortable working independently and collaboratively in a fast-paced, high-performance culture.
A positive attitude and sense of humor are highly valued.
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd.
We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.
