Overview
Administrative Assistant Jobs in New York City Metropolitan Area at Joss Search
Title: Administrative Assistant
Company: Joss Search
Location: New York City Metropolitan Area
THE CLIENT
Our client is a highly respected, leading global independent investment bank known for its deep industry expertise, collaborative culture, and longstanding reputation for excellence. Headquartered in New York with offices across major financial centers, the firm’s Private Funds Group is a market leader in advising and raising capital for alternative investment strategies.
THE ROLE
The Administrative Assistant will provide high-level support to a team of professionals within the Project Management function of the Private Funds Group, including individuals ranging from Analysts to Managing Directors. This role requires exceptional attention to detail, strong organizational abilities, and the confidence to manage a wide variety of responsibilities in a dynamic, fast-paced environment.
Key responsibilities include, but are not limited to:
Provide daily administrative support across all levels
Manage complex and ever-changing calendars in Microsoft Outlook
Coordinate travel arrangements, both domestic and international
Reconcile monthly expense reports in a timely and accurate manner
Liaise with internal teams and external stakeholders to schedule meetings and manage logistics
Organize and execute internal and client-facing events (dinners, cocktail hours, lunches, etc.)
Provide general administrative support including email correspondence, material printing, and shipping
Adapt to changing priorities and provide proactive solutions to ensure team efficiency
THE CANDIDATE
5+ years of administrative experience, preferably in financial services or professional services
Expert-level proficiency with Microsoft Outlook, Teams, and Zoom; highly skilled in Word, Excel, and PowerPoint
Demonstrated experience in managing multiple complex calendars
Resourceful and detail-oriented with strong critical thinking and problem-solving abilities
Excellent verbal and written communication skills
Self-starter with a “no task too small” mindset who thrives in a team-oriented environment
Comfortable with fast-paced settings and capable of juggling multiple priorities simultaneously
High level of professionalism and discretion in handling sensitive information
THE COMP/BENEFITS
Base salary: $80,000 – $87,000
30% discretionary bonus
Overtime eligible
Hybrid schedule (3 days in-office)
Core hours: 8:30 AM – 5:30 PM, with occasional overtime as needed
Generous PTO and holiday schedule
Comprehensive healthcare and benefits package
Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.
