Overview
Administrative Assistant Jobs in Lancaster, CA at Volunteers of America Los Angeles
Please see Special Instructions for more details.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Administrative Associate
Working Title
Administrative Associate
Competency Level
Journey
Home Department
CHSSA Dean’s Office – 32100
Primary Purpose of Organizational Unit
The CHSSA Academic Resource Center (CHSSA ARC) provides holistic academic advising services to students in our departments, to champion our students as they navigate their collegiate experience. The Administrative Associate will advance the mission of the ARC by providing business services that support the day-to-day operations of the unit and the college.
This position is assigned to the CHSSA ARC at the University of North Carolina Wilmington. This position supports 1 Director, 3 Coordinators, and 6 Academic Advisors in all administrative functions.
College
College of Humanities, Social Sciences, and The Arts – 321 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The Administrative Associate will provide comprehensive office support and receptionist duties for the College of Humanities, Social Sciences, and the Arts (CHSSA) and the Academic Resource Center (ARC). This role includes managing the department budget, supporting academic advising, and coordinating various administrative tasks. The position requires excellent communication skills, attention to detail, and the ability to work independently on special projects.
Key Responsibilities:
Manage academic advising assignments and process student information requests.
Assign advisors to new and transfer students.
Collect and compile student success data.
Develop and maintain schedules for advising center activities and events.
Oversee the ARC reception area, providing customer service and addressing inquiries.
Process purchasing, requisitions, and travel arrangements.
Manage departmental budgets.
Manage event logistics and execute special projects.
Recruit and supervise student workers.
Track curricular actions in Curriculum.
Maintain and reconcile the departmental budget.
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred education, professional skills and experience
Advanced degree from an accredited institution.
Experience with providing administrative support or office management
Experience with Banner and/or other commonly used higher education software systems
Ability to learn and quickly utilize new software programs or technology
Ability to work independently
High level of attention to detail
Excellent organization and customer service skills
Required Certifications or licensure
N/A
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday – Friday
Work Hours
8:00AM – 5:00PM
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
7429
Job Posting Date
03/03/2025
Posting Close Date
03/18/2025
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/35420
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents
Title: Administrative Assistant
Company: Volunteers of America Los Angeles
Location: Lancaster, CA
