Overview
Administrative Assistant Jobs in Farmington, NM at JL Gray Company
Full Job Description
Job Summary:
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Accounting Responsibilities:
Manage all accounting transactions.
Submit financials monthly.
Handle monthly, quarterly, and annual reporting.
Reconcile accounts payable and receivables.
Enter accounts payable invoices including mortgages.
Duties/Responsibilities:
Front, desk answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Carries out administrative duties such as filing, data entry, copying, binding, scanning etc.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains and orders office supplies.
Process checks, incoming and outgoing mail including Federal Express and UPS.
Performs other related duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Ability to work independently.
Solid understanding of basic bookkeeping and accounting payable/receivable principles.
Proven ability to calculate, post and manage accounting figures and financial records.
Date entry skills along with a knack for numbers.
Hands-on experience with spreadsheets and proprietary software.
Proficiency in English.
High degree of accuracy and attention to detail.
Experience:
Three to five years in an administrative role.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at a time.
Title: Administrative Assistant
Company: JL Gray Company
Location: Farmington, NM
Category:
