Overview
Administrative Assistant Jobs in Cranston, RI at ICP Solutions Pvt. Ltd
Position Title: Administrative Assistant – Executive Support
Department: Operations
Reports to: Chief of Staff
Employment Status: Full-Time
FLSA Status: Exempt
Salary: $50,000
Since its founding in 1972, Interfaith Works (IW) has provided extensive wraparound services to the most vulnerable residents of Montgomery County, Maryland. Our trained, professional staff members work with individuals and families in crisis to provide access to food, clothing, and household goods, emergency financial aid, emergency shelter, permanent supportive housing, and employment services. We do this by leveraging relationships with those in our community to help more than 35,000 people each year.
POSITION SUMMARY
Reporting directly to the Chief of Staff (CoS) provides executive support in a manner that facilitates the CEO’s ability to effectively lead IW. The Administrative Assistant – Executive Support (AAES) serves as a point of contact for internal and external constituencies on matters pertaining to the CEO and the organization. The AAES oversees special projects. The AAES must be creative and enjoy working within a stable, but innovative environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The AAES will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Completes a broad variety of administrative tasks.
Provides sophisticated calendar management for the CEO. Prioritizes inquiries and requests while troubleshooting conflicts; makes judgments and recommendations to ensure smooth day-to-day engagements.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
Assists with providing support to the Board of Directors.
Schedules and provides support for leadership team meetings.
Works collaboratively with IW staff, to perform additional duties as needed to provide positive customer service and to support IW objectives.
Assists the CoS with special projects; designs and produces complex documents, reports, and presentations; and composes and prepares correspondence.
Assists in the planning and execution of officewide events such as holiday gatherings, team-building initiatives, and employee appreciation initiatives.
Other projects/duties as assigned for the organization’s overall benefit.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
Strong organizational skills that reflect an ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with colleagues.
Able to maintain a high level of integrity and discretion in handling confidential information.
Strong written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Emotional maturity.
Highly resourceful team player, with the ability to also be extremely effective independently.
Proven ability to adapt to various competing demands and demonstrate the highest level of customer/client service and response.
Forward-looking thinker, who actively seeks opportunities and proposes solutions.
Occasional after-hours support.
HS Diploma.
Demonstrable experience supporting organizational leadership.
Experience with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and an ability to design and edit graphic presentations and materials using cloud-based publishing software (i.e., Canva).
Must have access to reliable, personal transportation.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
TO APPLY
Interested candidates must submit a resume with their application to be considered. Applicants must apply through this link. Please send any questions about the application process to [email protected].
Interfaith Works is an equal opportunity employer which values diversity, equity, and inclusion. We are committed to a continued focus on equitable hiring, training, promotional practices, and policies. We are a drug free workplace and comply with ADA regulations, as applicable.
Title: Administrative Assistant
Company: ICP Solutions Pvt. Ltd
Location: Cranston, RI
