Overview
Administrative Assistant Jobs in Ferndale, WA at Coast Insulation, LLC.
Full Job Description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, sales team and our employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Answer and direct phone calls
Write and distribute email, correspondence memos, letters and forms.
Mail out invoices / statements either by email or mail per customer’s requests.
Develop and maintain a filing system.
Update and maintain office policies and procedures
Order office supplies.
A/R including weekly bank deposits.
Type estimates for sales team in Quickbooks based accounting software.
Maintain contact lists
Filing
Provide general support to visitors
Act as the point of contact for internal and external clients
Complete work orders for crews
Requirements
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and scanners
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Familiarity with Quickbooks a plus, but not required.
Ten Key proficient
Basic math skills.
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Pay: $20.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Schedule:
8 hour shift
Monday to Friday
Experience:
Customer service: 1 year (Preferred)
Ability to Commute:
Ferndale, WA 98248 (Required)
Work Location: In person
Title: Administrative Assistant
Company: Coast Insulation, LLC.
Location: Ferndale, WA
Category:
