Overview
Administrative Assistant Jobs in Irvine, CA at Glidewell Dental
Full Job Description
Essential Functions:
Processes Jimmy G’s payroll deduct access for applicable new hires.
Serves as alternate parking representative during New Hire Orientation; presents parking presentation and parking lot assignments as needed.
Submits Jimmy G’s account balance to payroll for termed employees.
Assists with vending/cafeteria deposits as needed.
Places orders for Grab N’ Go stations as needed.
Serves as point of contact for account payables for outside vendors.
Enters vendor invoices into QuickBooks; sends monthly checks to vendors.
Reconciles cafeteria credit card for purchases made through Costco, Webstaurant, and Amazon.
Inputs new food/drink items into Universal Desktop.
Reviews price of purchased items to ensure proper markup price.
Travels to nearest designated bank to complete assigned transactions as needed.
Assists with planning various company events; responds to event inquiries, creates template for manual registration form, coordinates with IT department to set-up registration booths, and other duties as assigned.
Reassigns employee parking assignments as needed.
Drafts parking violation correction memorandums.
Coordinates with garage parking attendant regarding garage parking activations, deactivations, and violations.
Processes EV charging registration, building access requests, and lost key card requests.
Processes forms for data line, electrical, and maintenance requests.
Coordinates activities related to anonymous text suggestion hotline: forwards to the appropriate team and respond to text as needed
Drafts standard operating procedures (SOPs) for janitorial and cafeteria staff.
Reconciles credit card for Fleet, Operations, Jimmy G’s, and Janitorial Manager.
Ensures Executive kitchenette is fully stocked.
Assist with Fleet reservation scheduling and some administrative work.
Performs other related duties and projects as business needs require at direction of management.
Education and Experience:
High school diploma or equivalent.
3+ years in Accounts Payable and Administrative experience.
Proficient in Excel (Pivot Tables and V-lookup)
QuickBooks is preferred or ERP software experience.
Pay Range:$19.00 – $22.00 an hour
Schedule:7:00 am – 4:00 pm Monday – Friday
Title: Administrative Assistant
Company: Glidewell Dental
Location: Irvine, CA
Category:
