Overview
Administrative Assistant Jobs in Minneapolis, MN at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: Minneapolis, MN
We are looking for an Administrative Assistant to join a collaborative team in Minneapolis, Minnesota. This role focuses on keeping client and financial records organized, supporting day-to-day administrative and bookkeeping activities, and ensuring sensitive information is handled with care. The ideal candidate is detail-oriented, comfortable working with documents and financial data, and confident managing multiple priorities in a client-facing environment.
Responsibilities:
• Maintain accurate client files and supporting records, including organizing family-related documentation and updating internal information as needed.
• Oversee the upload, organization, and tracking of financial and tax-related documents within secure client portal systems.
• Handle outgoing and incoming client correspondence, including preparing mailings, distributing documents, and supporting communication follow-up.
• Assist with routine financial administration such as recording transactions, preparing deposits, and supporting basic bookkeeping activities.
• Enter and update accounting details in QuickBooks while helping keep internal records complete and current.
• Support payment-related processes by tracking check registers, coordinating bill payments, and assisting with journal entry documentation.
• Prepare printed checks and related financial paperwork with strong attention to detail and processing accuracy.
• Provide administrative support for quarterly distribution activities, including check preparation, deposit coordination, and document mailing.
• Protect confidential client and financial information by following secure handling practices and maintaining discretion in all tasks.
• Contribute to general administrative operations and provide dependable support across administrative functions in a small-team setting.
• Experience using QuickBooks for data entry, record maintenance, or basic bookkeeping support.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage administrative tasks in an office environment with strong organization and follow-through.
• Comfortable handling client communications professionally by phone, email, and mail.
• Experience working with multi-line phone systems and managing calls efficiently.
• Strong accuracy when processing documents, financial information, and routine transactional tasks.
• Ability to maintain confidentiality while working with sensitive client and financial records.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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