Overview
Administrative Assistant Jobs in Latin America at Hire With Near
Title: Administrative Assistant
Company: Hire With Near
Location: Latin America
About Us
At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
About Our Client
Our client is a fast-growing home energy solutions company based in the US, focused on providing high-quality solar and home efficiency services. They operate in a dynamic, high-volume environment and are committed to delivering exceptional customer experience. The team is expanding its global operations and values accuracy, speed, and strong internal communication.
About the Role
Join our US client on their mission to streamline and elevate the solar sales process. We are looking for a Sales Support Specialist to join their fast-paced and collaborative Sales Support team.
In this role, you will support 30 sales representatives by preparing critical documents, managing complex daily scheduling (~120 appointments/day), and providing real-time assistance during live in-home sales appointments. This is a high-impact position where accuracy, critical thinking, and multitasking are essential.
You’ll work closely with the Sales Support team (8 people + team lead + manager) and will become the second overseas team member supporting the department.
Note: This is a remote, contractor role.
Key Responsibilities
- Prepare and deliver pre-appointment documentation for sales representatives.
- Coordinate and dispatch daily schedules for ~30 sales reps, ensuring efficient routing based on time, distance, and location.
- Manage and update ~120 daily appointments in a dynamic scheduling environment.
- Provide real-time support during sales appointments by running loan documents and optimizing proposals.
- Accurately create installation agreements for sales representatives.
- Communicate proactively with sales reps and office staff via email and instant messaging.
- Analyze and proofread solar proposals to ensure accurate customer presentation.
- Understand Texas renewable energy and net metering programs (training provided).
- Maintain accurate notes and documentation within internal scheduling tools.
- Support the team in resolving time-sensitive issues related to scheduling, documentation, or system changes.
What We’re Looking For
- 2–4 years of experience in a detail-oriented, technical, or operational field (legal ops, medical scheduling, data-heavy roles, etc.).
- Demonstrated ability to manage complex information and solve challenging problems.
- Strong written communication skills in English (accent is perfectly fine — the role is internal-facing).
- Excellent critical thinking and ownership mentality.
- Ability to manage multiple priorities simultaneously in a fast-paced environment.
- Comfort working with technical concepts and new systems.
- Customer-oriented mindset and adaptability when communicating with diverse personalities.
- Experience with tools like Salesforce is a plus (not required).
- Availability for the required shift: Tuesday–Saturday, approximately 1–9 PM (may extend seasonally).
Perks – What’s in It for You?
- Competitive compensation in USD
- 3 weeks of PTO.
- US holidays off.
- Opportunity for career growth, including the potential to become an overseas team lead as the team expands.
- Dynamic, collaborative, high-performance work environment.
- Extensive training provided — no prior solar experience needed.
