Overview
Administrative Assistant Jobs in Plantation, FL at Smith Community Mental Health
Description of Work
This position with NCDOT offers full State Benefits , competitive salaries and many career development opportunities.
This position will function as an Administrative Specialist II with the Division 9 Construction Unit. This position will be responsible for the following daily duties: gathering field data from Resident/District Engineers and Utilities to complete monthly overdraft status spreadsheets for each project located in Division 9 whether past, current and/or future; prepare/review and submit monthly overdraft status reports to the Division Construction Unit while in addition to preparing and submitting the funding allocation request form projects in overdraft status; develop purchase order contracts for on-call and/or project specific engineering inspection services; review purchase order invoices for accuracy, process for approval, and process payments; maintain monthly project checklist to ensure all Division 9 projects are in concurrence with budget requirements; maintain accurate staffing records for all Division Construction Units, perform office administration duties for the Division Construction Engineer that include but not limited to establishing/creating Division Office files for projects assigned to Division 9 (current/future), filing project correspondence, scheduling, and documenting preconstruction conferences along with preliminary field Inspection conferences; and other duties as assigned by the Division Construction Engineer. POS #60021024
Knowledge, Skills and Abilities / Competencies
Applicants must submit an application that clearly reflects work experience that demonstrates the following:
Experience reviewing detailed documents and records for accuracy and completeness
Experience with Microsoft Office using programs such as Access, Word, and Excel
Experience completing and/or maintaining records and reports
Experience interpreting and/or explaining policies, procedures and laws
Data entry experience entering and extracting information from a mainframe database or web based
Additional Expectations:
Fluent in Microsoft Word, Excel, PowerPoint, and Outlook Exchange. Ability to perform simple mathematical functions (addition, subtraction, multiplication, division and percentages). Ability to effectively and efficiently communicate with all Division Construction Unit Staff to ensure goals and task are completed with guidelines and specified time frames. The selected applicant will be expected to safely and legally operate a motor vehicle.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Amarah Davis 336-747-7800
Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Title: Administrative Assistant
Company: Smith Community Mental Health
Location: Plantation, FL
