Overview
Administrative Assistant Jobs in United States at ABS Kids
Title: Administrative Assistant
Company: ABS Kids
Location: United States
ABS Kids is looking for a detail-oriented and organized Administrative Assistant to join our team remotely! This role will be responsible for managing and processing ABA (Applied Behavior Analysis) documents and reports, ensuring that all relevant information is accurately captured, stored, and reported. The specialist will also be responsible for performing manual updates and data entry into our Customer Relationship Management (CRM) system to maintain consistency and accuracy across all client records.
Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families. Every team member at ABS Kids is passionate about providing best in class support to our direct care providers, who in turn deliver the highest quality ABA therapy to our clients.
What do we offer?
$18 / hour
Full benefits
Remote work environment
Opportunities for advancement
What would you do?
ABA Document & Report Management
Manage and organize ABA treatment documents, including progress reports and treatment plans
Review and update ABA reports to ensure compliance with company standards and regulatory requirements
Prepare, generate, and track the submission of ABA documents and reports to clients, caregivers, and other stakeholders
CRM Data Entry & Manual Updates
Perform manual updates and data entry into the CRM system to ensure accurate and up-to-date client information
Review data entry for completeness and accuracy, cross-referencing against ABA reports and documentation
Maintain detailed client records in the CRM, ensuring all necessary documents, progress notes, and treatment data are uploaded correctly
Compliance & Quality Assurance
Ensure all ABA-related documents and reports meet legal, regulatory, and organizational standards
Perform periodic audits of client data to ensure that reports and records are accurate, up-to-date, and compliant with industry best practices
Collaboration & Support
Work closely with ABA clinicians, management, and other team members to ensure that all data and reports are properly managed and communicated
Assist with training and onboarding of new staff members in relation to document management and CRM usage
Act as a point of contact for questions regarding ABA documents, reports, and CRM data entry
Who are we looking for?
High school diploma or GED
1-2 years of experience working in a data management or reporting role, preferably within the field of ABA
Strong experience with CRM systems (such as Central Reach, Docusign, Salesforce, HubSpot, or similar), electronic health record, and ability to learn new software quickly
Familiarity with ABA treatment methodologies and terminology is a plus
High attention to detail and ability to handle large volumes of data accurately
Computer literacy skills in Microsoft Office
Excellent written and verbal communication skills, strong organizational and time-management skills
Ability to work independently and collaboratively in a team environment
Who We Are
Its in the wow moments that we find our purpose at ABS Kids. Our shared experiences are the milestones that influence our work. The mission of our work with children with autism and their families feeds our spirit. With every wow moment, we can see our impact grow.
At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their diverse stories are heard and celebrated. We commit to an evolving understanding of diversity as we learn from one another.
We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
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